Operations Coordinator

Position Summary

The Operations Coordinator provides hands-on administrative and operational support to ensure the organization’s facilities, technology, supplies, and day-to-day operations run smoothly. This position works closely with operations leadership and external vendors and provides administrative support to the Executive Team as needed.

Principal Duties and Responsibilities

Facilities & Operations

• Coordinate routine facility maintenance, repairs, and vendor service requests.
• Assist with office moves, furniture assembly, workspace setup, and new site readiness.
• Monitor facility needs and escalate safety, maintenance, or operational concerns.
• Support emergency preparedness activities, drills, inspections, and related documentation.

Purchasing, Supplies & Inventory

• Order, receive, unpack, organize, and distribute supplies and equipment.
• Monitor inventory and coordinate routine restocking.
• Maintain organized storage and supply areas.
• Track organizational equipment and assist with replacement and disposal.

Technology & Equipment Support

• Coordinate routine IT needs and support requests with the Managed Service Provider (MSP).
• Coordinate EPIC (EMR) access for employees as needed.
• Assist with setup and deployment of computers, monitors, phones, printers, scanners, and other equipment.
• Maintain technology and equipment inventory.
• Coordinate equipment and workspace needs for employee onboarding and offboarding.

Administrative & Executive Support

• Provide administrative support to the Executive Team as needed, including scheduling, meeting coordination, document preparation, and other administrative tasks.
• Assist with organizational meetings, trainings, events, and special projects.
• Maintain operational records, vendor information, service schedules, and other documentation.
• Provide general administrative and operational support as organizational needs arise.

This description covers the primary responsibilities of the role, but it isn't meant to capture everything. Duties may change over time to meet the needs of the team and the patients we serve.