Operations Coordinator

We are looking for a full-time Operations Coordinator to support the day-to-day business operations, assist in grant management and provide basic communication support. This position works Monday to Friday, from 9 a.m. to 5 p.m., with occasional evening and weekend activities. This position can be based from the Glenwood Springs or Denver office.

Responsibilities:

Operations

• Support payroll process, including reviewing timesheets and payroll reports for accuracy and maintaining filing systems for all payroll records;
• Manage and process payment requests and employee reimbursements;
• Manager and process credit card transactions for all employees;
• Manage and track all independent contractor agreements and invoices;
• Manage and track vacation and PTO accruals and requests;
• Support with compliance and reporting for affiliated organizations;
• Assist with new hire orientations, onboarding and other human resources tasks;
• Manage the budget for office expenses, order office supplies and manage vendor relationships;
• Assist with internal and external audits;
• Maintain professional and organized office appearance, manage cleaning and maintenance schedules;
• Support with basic bookkeeping and general filling;
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events, organize file systems, mailing and shipping packages, and updating contacts database and employee lists;
• Answering telephone calls and emails and directing them to relevant staff;
• Process and distribute daily mail;

Development

• Support the CEO and Development Consultant with donor relations, including correspondence, sending acknowledgment letters and tracking reporting obligations;
• Track and organize grants, reports and associated files and agreements;
• Assist in grant writing and submitting reports and grants;

Communications

• Support with general communication needs.

Qualifications:

• Alignment to Voces Unidas’ mission;
• At least 3-5 years of professional experience required;
• Experience and knowledge of the nonprofit sector preferred;
• Ability to complete a high volume of tasks and projects with little or no guidance;
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround;
• Able to maintain a high level of integrity and discretion in handling confidential information;
• Ability to occasionally travel to all offices, as needed;
• Fluency in English and Spanish is preferred.

Benefits (for qualifying employees):

• Very generous self-care time
• Company-sponsored health insurance
• Local ski pass or stipend for recreation activities
• Housing stipend (if employee lives in the Western Slope)
• IRA match
• Other