Operations Manager
About the Opportunity
The mission of our schools is to ensure that our scholars receive the most rigorous education. Core to achieving this mission is smooth operations that support all stakeholders’ ability to educate our scholars. Reporting to the School Leader, and also working closely with a Director of Operations (DOO), the Operations Manager will ensure systematic, proactive, and efficient operations within the school, and between school and external stakeholders.
Anticipated Start Date: 2026–2027 School Year
Work Schedule:
This is a fully on-site, school-based role that requires in-person attendance five days per week. The position does not include a remote or work-from-home option.
Who You Are
- An education equity advocate with an unwavering commitment to the Democracy Prep mission of college success and authentic civic engagement for our scholars.
- An experienced manager of a team with two or more like-minded individuals, or someone who is ready to transition into management.
- A data-driven leader who is comfortable with handling the research and communication necessary to find or create the perfect system.
- An exceptional project manager who can take an idea and turn it into a complete and detailed plan, considerate of all stakeholders and context.
- An exceptional organizer who can keep track of short- and long-term plans to make challenging decisions of prioritization on a daily basis.
What You’ll Do
- Lead a school operations team to ensure that the operations of the school facilitate its ability to ensure a high quality education to scholars and respectful relationships with its families and communities. This includes setting goals with the School Leader and DOO, and coaching and managing your team to accomplish both individual and team goals.
- With the School Leader and DOO, design, establish, and maintain procedures for day-to-day operations of the school, including arrival, dismissal, food service, attendance, transportation, emergency preparedness, enrollment, family engagement, assessment administration, facility cleanliness and decor, field trips, procurement, and supply and technology management.
- Build respectful and professional relationships and partnerships with other stakeholders in the building, community, and CMO that represent the best interests of our scholars.
- Maintain school compliance with relevant federal, state, and local non-instructional statutes, including but not limited to health and fire code.
- Monitor the accuracy of your school’s data within state-required databases and internal information systems.
- Manage and execute data systems pertaining to internal and state assessments, report cards and promotional status, enrollment, attendance, and more.
- Prepare and analyze data reports for school leaders.
- Manage procurement, distribution, organization and inventory systems.
- Assist in planning logistics and execution of school field trips and events, including planning all purchases and managing the event budget.
- Coordinate logistics of school meal service with our external vendor including, but not limited to, scheduling, troubleshooting, and ensuring adherence to compliance and safety expectations.
- Create and execute detailed event plans, factoring information on the physical facility, event goals, backgrounds and experiences of participants and stakeholders, communication and marketing, and connection to the overall mission of the school.
- In partnership with your Principal or their designee, establish and manage a family leadership program that provides an avenue for families to have a meaningful voice that shapes aspects of the scholar experience and school community.
- In coordination with an external vendor and your team, develop systems of preventative maintenance for school technology, including, but not limited to, laptops, copiers, printers, smartphones, projectors, interactive whiteboards, and other classroom technologies.
- Oversee the meaningful beautification of the school.
- Ensure that systems, protocols and policies are well documented and easily accessible to all stakeholders. Clear communication is essential in ensuring smooth operations!
- Other school operations tasks as assigned by the School Leader and Director of Operations.
Compensation
Salary is $74,900-$87,900 and commensurate with your experience. Democracy Prep employees are provided with a benefits package that includes medical, vision, and dental insurance, 403B matching, parental leave, a smartphone, and a laptop.
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Democracy Prep is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Our mission is to educate responsible citizen-scholars who will change the world. We strongly believe that by building a DREAM team that represents numerous perspectives, backgrounds, and expertises, we can achieve this goal together. This is a value we highly support and strongly encourage candidates of all backgrounds to apply.
Skills
As published by greenhouse · 18 questions · 3 written answers
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter
Short answers (7)
- Preferred First Name optional
- Preferred Pronoun(s) optional
- In order to confirm your background check with the State of New York, we need your social security number. Please include your social security number below. optional
- If you indicated personal connection, professional connection, or other, please provide the name or source below. optional
- If you are currently enrolled in a post-secondary program, please share the degree you are working towards and your anticipated completion date. optional
- How many years of full-time teaching experience do you have?
- Please indicate your proficiency level: optional
Pick from a list (8)
- How did you hear about this job? Please select:
- Are you a current member or alumnus of any of the following programs? optional
- What is the highest level of education you have obtained?
- Do you hold any professional teaching certifications?
- Do you speak Spanish? optional
- Please note that these positions are available exclusively to permanent residents of the United States. Continued residency within the US is necessary for employment with us. Will you now or in the future require sponsorship for employment visa status (e.g., H-1B or J-1 visa status) or Green Card sponsorship in order to work for Democracy Prep Public Schools?
- Consistent with applicable law, Democracy Prep employees are subject to criminal background checks. To the best of your knowledge, do you have a pending criminal charge or a criminal conviction in any jurisdiction?
- I certify that all the information I have provided in order to apply for and secure work with this employer is true, complete, and correct. I expressly authorize, without reservation, the employer its representatives, employees or agents to contact and obtain information from all references (personal and professional), employers, public agencies, licensing authorities and education institutions and to otherwise verify the accuracy of all information provided by me in this application, resume or job interview. I also understand that if I am hired, I will be required to provide proof of identity and legal authorization to work in the United States and that federal immigration laws require me to complete an I-9 Form in this regard. The information that I am providing here in the application and in the hiring process, including but not limited to information from the phone screen, demo lesson, and interview, will be used for research purposes to improve DPPS’s selection methods. I understand that all personally identifiable information will be kept confidential and will not be shared with non-research partners. Notice to applicants: An applicant who willfully provides false information or fails to disclose the information required is subject to criminal prosecution, as well as a civil penalty of up to five hundred dollars and may face discipline up to and including termination or denial of employment.
Written answers (3)
- If yes, please list certification area, grade level, state, and expiration date. optional
- If you answered "Yes" to the question above, please provide an explanation below. optional
- If you answered "Yes" to the question above regarding criminal history, please provide each of the following: (1) a brief summary of the conduct that led to the criminal conviction(s) and/or pending criminal charge(s), (2) the current status of the criminal conviction(s) and/or pending criminal charge(s), and (3) any other relevant information, including an explanation of how Democracy Prep can feel confident that such conduct will not be repeated and will not affect your work with Democracy Prep. Please note that one or more pending criminal charges and/or criminal convictions will not necessarily bar you from working for Democracy Prep. However, we prefer to know about such issues in advance of your background check. optional