Operations Officer (PBIS)

Safer Recruitment and Safeguarding Commitment

PBIS is totally committed to safeguarding the welfare of children and young people and expects the same from its employees. All new staff will be subjected to an enhanced pre-employment clearance check, including an identity check, criminal background checks, qualifications checks and employment checks to include an exploration of any gaps in employment and three professional references which will be verified. All teaching posts must have a teaching qualification.

Job Title: Operation Officer

Campus: Secondary

KEY ACCOUNTABILITIES: (Inventory)

• Ordering inventory from vendors and suppliers and securing shipment arrival times.
• Managing inventory by stocking and cataloging products for the school
• Performing quality checks on stored inventory and discarding inventory that does not meet the school’s standards
• Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
• Reporting discrepancies in inventory that indicate theft, such as too little inventory at last count
• Implementing loss prevention programs to prevent theft
• Obtaining estimates and price details from different vendors to compare costs
• Researching the accuracy of product details and testing new products
• Maintain record of receipts as well as issuance of items that are going out of the warehouse so as to ensure accuracy and completeness
• Managing reconciliation of physical stock with the stock in the system
  

KEY ACCOUNTABILITIES (Operation Officer)

• Responsible for all duties under operations departments assigned by the head of department.
• reporting to and following the leadership of the chief operating officer.
• Coordinating activities such as special events
• Assist with transportation and building maintenance.
• Assist in overall school operation works and oversees the school management building, canteen, cleanliness, facilities and others.
• Ensure health and safety is well responsible, managed and reported in proper manners.

EDUCATION AND QUALIFICATION:

• Degree in business related to inventory management, accounting, logistics or related fields.
• Certification in some equivalent work experience in inventory management.

SKILLS & ABILITIES:

• Ability to use inventory computer programs to update counts and compile reports, such as spreadsheets
• Mathematical and analytical skills
• Strong verbal and written communication skills
• Critical thinking and problem-solving skills
• Attention to detail and organizational skills
• Clerical and administrative work with good planning and numeric skills.