Operations Specialist - Chandler, Arizona
Description
ABOUT OUR COMPANY
The work we do at Betacom has an impact on technology, progress, and people. It is a rewarding career that takes drive and ambition. These are a few values we look for in the people we hire. If you believe in making a difference, Betacom is a place you can call home.
JOB SUMMARY
The Operations Specialist works closely with the finance team to track costs and financial oversight for telecommunications construction projects. This role coordinates project activities, performs administrative duties, and maintains project documentation. The Operations Specialist also supports the operations department and collaborates with clients and internal teams to meet deadlines and deliver results.
KEY RESPONSIBILITIES
- Requests, organizes, maintains, and routes (as needed) project files/documentation which may include permits WO’s(Work Orders), NTP’s (Notice to Proceed), NOC’s (Notice of Commencement), NOT’s (Notice of Termination), BOM’s(Build of Material).
- Tracks financials, true ups.
- Preparing, updating, and/or maintaining project trackers as directed
- Provide assistance with the preparation of close-out package (COP’S) documentation to include all utilities, ensure COP’s are produced in alignment with Betacom quality standards and contains all necessary items prior to release.
- Review WIP reports, verify budgets, costs, and PO’s, identifies cost transfers, initiates invoicing, confirms true-up accuracy.
- Working closely with Construction and Project Manager.
- Coordinates and provides sub-contractor requirements and works closely with the construction team to properly track costs.
- Responsible for the written/oral communication between Betacom, Client and third-party vendors.
- Providing status reports as requested to customer representatives.
- Communicates with Client regularly ensuring project deadlines are met and obtains site acceptance verification from Client.
- Perform administrative tasks as may be required from time to time.
SKILLS AND QUALIFICATIONS
The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Knowledge of construction milestones
- Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Proficient in MS excel.
- Excellent written and verbal communication skills.
- Excellent organizational and time management skills.
- Skilled in courteous, professional written and oral communication.
- Ability to complete work effectively with little or no direction.
- Ability to communicate and interact with co-workers and various business contacts in a courteous, professional manner.
- Ability to handle multiple tasks in a fast paced, deadline driven environment.
- Knowledge of operations and practices.
- Demonstrated expertise in operations methodology production objectives.
- Ability to perform operational analysis to support short term and long-range strategic plans and operating targets.
- Strong analytical skills with ability to make recommendations for action.
- Strong people skills - ability to interact with various levels of management.
- Ability to meet deadlines and satisfy needs with multiple and conflicting priorities.
REQUIRED (MUST-HAVES)
- Education: High School Diploma or equivalent experience
- Experience: Minimum 5 plus years’ related experience in Construction and/or Telecommunications.
- Soft Skills: Effective communication skills, reading, and writing skills (English). Good computer skills with general knowledge and use of Microsoft Office (Excel, Word, Teams & Outlook)
PREFERRED (NICE-TO-HAVES)
- Bachelor’s Degree in Accounting or Business Administration is preferred.
PHYSICAL DEMANDS
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- The employee must regularly work at a desktop or laptop computer. Typing and vision will be used constantly.
- Able to travel as needed.
WORK ENVIRONMENT
- The work environment characteristics described here are representative of those an employee encounters while performing the
- essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the
- essential functions.
- The noise level in the work environment is usually minimal.
Betacom is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.