Operations Support Assistant - T291
Role Overview
We are seeking a highly organized and detail-oriented professional for an Administrative and Accounting role that functions heavily as Operations Support. In this position, you will be the bridge between our field operations and payroll/accounting systems. You will ensure our field teams' timesheets are accurate, process payroll adjustments, and handle the administrative closeout and financial reconciliation of completed jobs.
Key Responsibilities
Time & Payroll Auditing
Pull lists of field personnel using Motive and Samsara software.
Conduct detailed audits of staff clock-in and clock-out times.
Make necessary adjustments to time logs, specifically ensuring that lunch breaks are accurately recorded.
Prepare and send an Excel file containing all timecard changes and updates to Paylocity for processing.
Job Closeout & Reconciliation
Manage the administrative closeout of daily jobs using ServiceTitan and SmartMoving platforms.
Reconcile all completed job data and financial transactions seamlessly with QuickBooks.
Requirements & Qualifications
Accounting Software: Hands-on experience using QuickBooks Online for financial tracking and reconciliation.
Software Proficiency: Experience navigating fleet tracking and operational software, specifically Motive and Samsara.Spreadsheet Skills: Ability to generate, modify, and format Excel files for payroll exports.
Attention to Detail: High accuracy when auditing timecards and modifying clock-in/clock-out records.
Bonus Points (Preferred Qualifications):
Hands-on experience working within QuickBooks.
Familiarity with ServiceTitan (ST) software.
Previous experience using the SmartMoving platform.
Schedule & Work Arrangement
Work type: Full-Time
Schedule: US Business Hours.
Location: Fully Remote.
Benefits of working for Hyre:
Performance-based raises.
Minimum 5 days off annually (paid or unpaid based on client terms)
Annual cost-of-living adjustments at your one-year anniversary.
Opportunities for continuous career growth.