Out of School Time (OST) Manager

Out of School Time (OST) Manager

• Do you want to help create a more just and kind world?
• Do you believe that diversity is a powerful strength for a school community?
• Do you want to ensure that every student can be successful and prepared to thrive in college, career, and life?

You are:

A kind, creative, collaborative, and reliable professional seeking a full-time position to help prepare students to thrive in college, career, and life. You believe that through education we can create a more just and kind world. Your growth mindset guides your perspective, agency, and urgency to make a positive impact in the world around you, and take actions that promote justice and equity in your community.

We are E.L. Haynes.

A learning community where every student – of every race, socioeconomic status, home language, and ability – prepares to thrive in college, career, and life. Together, we create a more just and kind world.

Founded in 2004 and named for the first African-American woman to earn her Ph.D. in Mathematics, the award-winning E.L. Haynes Public Charter School serves more than 1,135 students in grades Pre-K3 through 12th grade. E.L. Haynes operates two campuses in the Petworth neighborhood of Northwest Washington, DC, and offers a rigorous educational program designed to prepare students to succeed in the college of their choice.

We believe that our most significant contribution to ending systemic injustice is through purposefully empowering our diverse community— as individuals and as a collective— with the skills and the conviction to be effective leaders for equity.

Our mission of student success is inextricably linked with our commitment to equity and the daily efforts of every member of our community to live our motto-Be Kind, Work Hard, and Get Smart.

We:

• Lead For Equity: We challenge ourselves and each other to interrupt inequities and build equitable alternatives.
• Choose Joy: We find, bring, and share joy in our work every day. We practice gratitude, celebrate wins, and offer praise.
• Achieve Excellence: We deliver high-quality work every day. We set ambitious goals, embrace challenges, and hold ourselves and each other to high standards.
• Own Our Learning: We model a growth mindset for our students. We own our actions, mistakes, and learning. We continually look for ways to improve and produce high-quality work.
• Succeed Together: We value every member of our community and treat each other with kindness and care. We build meaningful relationships with students, families, and each other. We achieve more through collaboration and teamwork.

We are different. We are:

• A diverse and inclusive community, with nearly 70% of our staff identifying as people of color.
• The hub of the neighborhood. We are a community school and partner with neighborhood organizations to provide our families with comprehensive medical, dental, and mental health services.
• A place where all community members have their voices heard in the decision-making process.
• A school where students learn in a rigorous and coherent PK-12 environment.

About Our Academic Program:

E.L. Haynes provides a rigorous and engaging college preparatory curriculum for students in grades Pre-K through 12. Our instructional program provides intensive learning experiences that deepen understanding at all grade levels so that every student is prepared to become kind and curious community members, lifelong learners, and leaders of social justice.

Please read more about our academic program here.

Overview of the Role

The Out of School Time (OST) Manager works with the Out of School Time (OST) Director and the Academic Leadership Team at the Middle School to co-design and lead afterschool programs at the Middle School, including; recruiting and onboarding afterschool staff, designing homework support programs, managing day to day operations, managing and on-boarding outside partners, and managing after school clubs. The Out of School Time Manager will directly report to the Out of School Time Director, with additional guidance from the Middle School Principal.

The responsibilities of the OST Manager include:

Leading, planning, and managing the Middle School Afterschool programming:

• Plan and develop educational programming that aligns with daytime topics or themes; e.g. unit plans, daily schedule, elective activities, communication to families, showcases of learning.
• Meet regularly with the Middle School Principal to work on program management and improvement.
• Ensure consistency of school culture across programming.
• Demonstrate effective instruction to Afterschool staff when appropriate.
• Oversee the middle school club programming including:
  • Implementation of homework assistance;
  • Development of after-school electives, clubs or activities;
  • Implementation of acceleration strategies for individuals and/or groups of students.
• Foster partnerships with community organizations, museums, and businesses that support or enhance elementary after-school programming.
• Support the recruitment and selection process for afterschool staff in collaboration with the Talent Team; provide necessary training and support through on-boarding process.

Family Involvement:

• Keep parents informed about afterschool programming and the progress of their students in EDP.
• Support families as needed throughout the registration process.
• Facilitate the volunteer efforts of family and community members with students.
• Respond to all parent communication within 24-48 hours.
• Serve as a liaison between families and the finance team.

Site-level Administration:

• Management of part-time Afterschool staff.
• Monitor and supervise daily Afterschool activities throughout the building, responding to staff, student, and facility needs.
• Approve hours and time off requests for Afterschool staff.
• Ensure all classrooms are clean and well organized at the end of the day.
• Record all Afterschool incidents or behavior reports.
• Work with the Dean to determine appropriate consequences or next steps for students; meet with students and parents as appropriate to explain the situation and the consequences.
• Accomplish administrative duties, including—but not limited to— organization of classes, attendance entry, handling of incoming forms, supply orders (snack, academic supplies), invoices/payroll, etc. in a timely and effective manner.
• Provide support to the academic program, when needed (including tutoring support, small group support, and hall transition support).

• Monitor recess, fieldwork, and outdoor activities to ensure student safety.

An active member of the E.L. Haynes Professional Learning Community:

• Participate in school-wide professional development.
• Create, reflect on, and monitor progress toward one’s own professional learning plan and goals.
• Embrace E.L. Haynes rigorous educational program, including the Responsive Classroom approach.
• Observe daytime classrooms to gain ideas and learn from other experienced educators.
• Collaborate with the Middle School leadership team.
• Provide support, when needed, to the regular academic day.