Office Coordinator
Office Coordinator | M- F 8:30a-4:30p | $16/hr
Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission.
The Office Coordinator plays a critical role in supporting the Day Program operations by providing exceptional customer service, managing office administration, and leading key components of the new employee onboarding process. This position serves as a primary point of contact for visitors, staff, and external partners while ensuring efficient and compliant office and HR support.
KEY RESPONSIBILITIES
Onboarding & New Hire Support
Serve as a primary coordinator for onboarding new staff
Connect with new hires prior to their start date to provide guidance and support
Schedule and complete Day 1 New Hire Orientation (NHO)
Ensure completion of all required online training modules
Facilitate and coordinate remaining NHO activities with internal departments and stakeholders
Customer Service & Front Desk Support
Greet and assist all visitors to the Day Program, including vendors, families, insurance case managers, staff, and participants
Answer and route incoming phone calls in a professional and courteous manner
Act as a welcoming and knowledgeable point of contact for internal and external partners
Office Administration & Operations
Manage daily office operations to maintain an organized, efficient, and professional environment
Process invoices, maintain contracts, and stream/process checks
Handle outgoing mail and deliveries, including trips to the post office
Coordinate logistics for meetings, trainings, and out-of-state visitors, including ordering food and ensuring workspaces are clean and prepared
HR, Billing & Program Support
Maintain accurate and confidential employee files and HR documentation
Assist with billing processes and verify program census data
Provide general administrative and clerical support to program leadership as needed
Additional Duties
Provide general administrative support as needed to support program operations and leadership
Running short errands; meaning you must have a valid driver’s license that is in good standing and valid for one year with driving experience
Perform other related duties as assigned
Why Join Us?
🕗 Full-Time Schedule: Monday–Friday, 8:00 AM–4:00 PM
💰 Competitive Compensation & Benefits for full-time employees
📈 401(k) with Company Match
🌴 Paid Time Off & Holiday Pay
❤️ Meaningful, Rewarding Work making a real impact in the lives of those you serve—alongside a supportive, collaborative team
🚀 Job Security & Growth with nationwide career development and advancement opportunities
We have a rewarding work environment where every day is fulfilling! Join our team…Apply Today!