Paralegal (Class Actions) (Palm Beach Gardens, FL)

Paralegal

Position Overview

The Paralegal will support attorneys throughout the full litigation lifecycle, from initial case investigation and pre-litigation through active litigation, resolution, and trial preparation. This role requires a highly organized, detail-oriented, and motivated professional who can manage multiple matters, deadlines, documents, and client communications in a fast-paced legal environment.

The Paralegal will work closely with attorneys, other paralegals, legal support staff, clients, courts, opposing counsel, vendors, experts, and other parties to ensure cases are properly developed, documented, and supported. In addition to substantive paralegal responsibilities, this position will assist with administrative and case-preparation duties, including organizing files, preparing exhibits and binders, and maintaining case materials.

Key Responsibilities

Case Management & Litigation Support

• Manage assigned matters throughout the full case lifecycle, from initial investigation and pre-litigation through active litigation, resolution, and trial preparation.
• Assist attorneys with the investigation and development of civil litigation matters, including class actions, consumer fraud, consumer protection, mortgage and servicing-related matters, and other complex cases.
• Track the status and progress of assigned matters and proactively follow up on outstanding items.
• Identify, calendar, and monitor important deadlines, hearings, discovery obligations, filings, and other case-related dates.
• Maintain accurate and organized electronic case files within case and document management systems.
• Assist attorneys with preparing case timelines, summaries, exhibits, and other materials used to evaluate and litigate matters.

Client Communication & Intake

• Communicate regularly with prospective and existing clients regarding case information, documentation, updates, and outstanding items.
• Conduct client intake and assist with gathering information and documentation necessary to evaluate potential claims.
• Follow up with clients regarding missing information, documents, signatures, and other case requirements.
• Maintain a professional and responsive approach when handling client communications and sensitive matters.

Legal Document Preparation & Filing

• Draft and prepare correspondence, pleadings, discovery requests and responses, notices, subpoenas, and other litigation-related documents under attorney supervision.
• Assist with filing pleadings, motions, notices, and other legal documents in state and federal courts.
• Monitor filing requirements and ensure documents are properly prepared, submitted, and saved to the appropriate electronic case file.
• Assist with incoming and outgoing correspondence and maintain accurate records of case communications.

Discovery & Document Management

• Coordinate and assist with written discovery, including gathering documents and information from clients and organizing document productions.
• Review, organize, summarize, and analyze case documents, records, correspondence, and other evidence.
• Assist with document collection, review, organization, and production for litigation matters.
• Manage large volumes of case documents while maintaining accuracy, organization, and confidentiality.
• Ensure case-related documents are properly named, organized, stored, and maintained within applicable systems.

Depositions, Hearings & Trial Preparation

• Assist attorneys with deposition preparation, including organizing exhibits, preparing deposition materials, and coordinating logistics.
• Assist with preparation for hearings, mediations, arbitrations, and trials.
• Prepare and maintain case binders, hearing binders, deposition binders, exhibit binders, and other materials required by attorneys and legal teams.
• Organize exhibits, timelines, evidence, and supporting documentation for hearings, depositions, mediations, and trials.
• Coordinate logistics and materials with attorneys, clients, experts, vendors, courts, and other parties as needed.

Administrative & Team Support

• Provide administrative and organizational support to attorneys, paralegals, and other legal team members as needed.
• Assist with copying, scanning, organizing documents, preparing binders, and maintaining physical and electronic case materials.
• Coordinate with clients, opposing counsel, courts, vendors, experts, and other parties as necessary.
• Support attorneys and other team members with special projects and case-related assignments.
• Perform additional duties as assigned to support the department and overall litigation operations.

Confidentiality & Compliance

• Maintain strict confidentiality when handling sensitive client information, legal documents, case materials, and privileged information.
• Follow applicable firm policies, legal procedures, court requirements, and document-management protocols.
• Exercise sound judgment when handling confidential and time-sensitive information.

Qualifications

• Prior paralegal experience, preferably in civil litigation, complex litigation, class actions, consumer protection, consumer fraud, mortgage/servicing litigation, foreclosure-related matters, or similar practice areas.
• Strong organizational and time-management skills with the ability to manage multiple matters and competing deadlines simultaneously.
• Exceptional attention to detail and a strong commitment to accuracy and completeness.
• Ability to work independently while collaborating effectively with attorneys, paralegals, legal assistants, and other team members.
• Ability to work effectively in a fast-paced, high-volume environment and adjust priorities as needed.
• Strong written and verbal communication skills.
• Strong computer skills and the ability to learn and effectively use case management, document management, e-filing, and other legal technology systems.
• Professional demeanor and strong client-service skills.
• Ability and willingness to perform both substantive paralegal responsibilities and hands-on administrative duties as needed.
• Strong judgment, follow-through, and ability to proactively identify and address outstanding tasks.

Preferred Qualifications

• Paralegal certificate or equivalent combination of education and relevant legal experience.
• Experience supporting federal and state court litigation.
• Familiarity with federal and state electronic filing systems.
• Experience with class actions, consumer fraud, consumer protection, banking, financial services, mortgage servicing, foreclosure, or other complex civil litigation.
• Experience managing large volumes of documents and supporting discovery and document production.
• Familiarity with legal case management and document management platforms.
• Experience assisting with depositions, hearings, mediations, trials, or other litigation proceedings.