Paralegal in the Office of the Secretary (all genders)

Join a dynamic team at the heart of J.P. Morgan SE’s governance. Make an impact by supporting senior management and directors on key corporate matters. Grow your career in a fast-paced, collaborative environment.

As a Paralegal in the Office of the Secretary team, you will play a vital role in supporting Board operations and governance processes. You will collaborate closely with senior management and directors, ensuring seamless organization and compliance. This role offers exposure to high-level corporate topics and opportunities for professional development.

Job responsibilities

• Organize and prepare Board meetings, including logistics and calendar management.
• Support the preparation and distribution of agendas, board packs, and meeting materials.
• Provide meeting support and follow-up, including guest management, attendance tracking, and regulatory filings.
• Coordinate corporate governance filings with commercial registers in Germany and EMEA.
• Act as the contact person for external service providers assisting with filings for JPMSE branches in EMEA.
• Manage updates to corporate governance documents and coordinate with stakeholders.
• Coordinate Board member changes and ensure administrative onboarding.
• Handle internal and external audit requests, providing necessary information.
• Serve as the single point of contact with the notary’s office for JPMSE matters.
• Manage administrative topics, including invoicing, travel, and expenses.
• Request notarial certificates and handle powers of attorney.

Required qualifications, capabilities, and skills

• Demonstrated professional experience as a paralegal.

• Experience working with senior management.

• Fluency in German and English.

• Strong executive-level communication skills.

• Ability to build networks and work collaboratively.

• Positive, pragmatic, and constructive attitude.

• Flexible, adaptable, and open to change.

• Proactive approach and ownership of responsibilities.

• Professional demeanor; calm under pressure.

• High attention to detail.

• Solution-oriented mindset.

Preferred qualifications, capabilities, and skills

• Experience with diary management and handling competing priorities.

• Ability to anticipate needs and follow up proactively.

• Experience managing expectations through communication across organizational levels.

• Familiarity with corporate governance topics.

• Experience coordinating with external service providers.

• Prior exposure to regulatory filings and audit processes.

• Experience in a fast-paced, international environment.