Parish Bookkeeper II

Blessed Sacrament Catholic Church is seeking a full time Parish Bookkeeper. The Parish Bookkeeper supports the financial stewardship and operational integrity of the parish by ensuring compliance with diocesan financial policies and procedures. This position is responsible for maintaining accurate financial records, processing financial transactions in a timely manner, and assisting with payroll, financial reporting, and the preparation of the annual parish budget. The ideal candidate demonstrates strong accounting and organizational skills, sound judgment, attention to detail, and a commitment to supporting the mission of the parish and the Diocese.

Responsibilities and Tasks:

Financial Recordkeeping (per Diocesan Policy)

• Maintain parish bookkeeping and accounting systems in accordance with diocesan financial guidelines, internal control standards, and generally accepted accounting principles (GAAP).
• Record all financial transactions, including accounts payable, accounts receivable, deposits, and check preparation, ensuring compliance with diocesan procedures.

Payroll & Personnel Support

• Prepare payroll and ensure all payroll documentation and records comply with Diocesan Human Resources requirements and confidentiality standards.
• Maintain accurate and secure personnel-related financial records in coordination with diocesan HR policies.

Reconciliation & Financial Reporting

• Complete monthly reconciliation of bank, credit card, and investment accounts in compliance with diocesan accounting timelines.
• Prepare monthly, quarterly, and annual financial reports for the Pastor and the Parish Finance Council.
• Assist with documentation requested for diocesan audits, reviews, or financial assessments.

Budget Development & Monitoring

• Collaborate with the Pastor, ministry leaders, and staff to support preparation of the annual parish operating budget.
• Track budget-to-actual performance and alert the Pastor to any variances requiring attention.

ParishSOFT & Records Management

• Utilize ParishSOFT for financial tracking, reporting, and recordkeeping in accordance with diocesan standards.
• Maintain organized, accurate, and secure digital and physical financial files as required by diocesan retention policies.

Administrative & Parish Support

• Provide additional accounting and administrative assistance as needed to support parish operations.
• Communicate professionally with the Pastor, parish staff, ministry leaders, volunteers, diocesan offices, and external vendors.
• Uphold diocesan policies, the parish mission, and Catholic values in all financial practices.

• Associate’s degree in Accounting or equivalent education and experience.
• 3+ years prior accounting or bookkeeping experience required; parish or nonprofit experience preferred.
• Proficiency with accounting software; ParishSOFT experience preferred.
• Strong Excel skills and familiarity with Microsoft Office and digital recordkeeping systems.
• Highly organized, dependable, and able to work independently with minimal supervision.
• Exceptional accuracy and attention to detail.
• Ability to maintain strict confidentiality in accordance with diocesan standards.
• Familiarity with Catholic parish operations is helpful but not required.

Working Conditions:

• Approximately 40 hours per week, scheduled in coordination with the Pastor.
• Attendance at monthly Parish Finance Council meetings is required.
• Work is performed primarily on-site in a parish office environment.

Physical Demands:

• Light physical effort required.
• Regularly required to sit for extended periods, stand, walk, reach, bend, lift, listen, talk and perform computer keyboarding.
• May need to transport items weighing up to 30 pounds.
• Will be required to drive Diocesan vehicles to events.