Parish Business Manager

OUR LADY OF GUADALUPE POSITION DESCRIPTION

TITLE: Parish Business Manager

REPORTS TO: Pastor October 2026

General Operations / Administration / Management

The primary responsibility of the Parish Business Manager is to support the pastor and help OLG live our vision to be a vibrant, welcoming parish family growing disciples and making church matter by providing operational direction and guidance and assuring high quality performance in parish operating and financial matters The role of the Parish Business Manager is:

Financial

• To assess and continue developing comprehensive financial practices that lead to sustained financial health of the parish; including budgeting, investment approach, effective accounting and Archdiocesan standards compliance.

• Supervise the accounting function of the parish; (in partnership with AOP shared service center) responsible for maintaining financial records, preparing financial reports, annual budgeting and maintaining records of parishioner contributions and expense oversight / management, monitoring and reconciliation of parish bank accounts and effective payroll processing.

• Accountable for financial control of the parish including; strong system of internal control for parish receipts, establish and maintain security procedures to ensure safety of parish funds, review of invoices prior to payment for reasonableness and accuracy.

Facilities and Project Management

• Accountable for quality of parish grounds and building. Supervise the activities of the maintenance staff. Analyze and recommend solutions to the Parish Finance Council to assist in prioritization and go / no go decisions. Develop and execute long range facilities plan to proactively manage assets and potential issues.

• Identify, manage and execute operational projects for the parish (ex: major repairs, infrastructure replacement, etc.). Identify and oversee capital addition and improvement projects. Manage budget impact of projects and oversee staff and vendor effort to complete them successfully.

• Identify, select and develop partner relationships in line with AOP guidelines and for efficient parish operation.

People Administration and Development

• Responsible for parish people administration. Responsible for record keeping and compliance in people related matters. Assist pastor in day to day people operations and culture development - identifying opportunities to minimize administration and collaborate on mission activities.

• Work with heads of ministry, clergy, staff, parish Finance and Pastoral Councils, and various Archdiocesan Office to efficiently execute the strategic plan. In particular, main support for Finance Council with analysis and updates to provide it data for effective decision making.

• To perform additional administrative responsibilities as identified by the pastor.

Responsibilities as part of Pastoral Staff

• Maintain communication with the pastor and other staff members

• Attend staff meetings and events

• Act as a staff resource person on Parish Finance Council; providing analysis and recommendations for emerging issues as well as managing the annual budgeting and reporting process.

Position Requirements

• Bachelor’s Degree from an accredited College or University

• Experience in each of the three main components of the job (above)

• Proficient in QuickBooks

• Proficient computer skills to maintain databases, perform word processing, outlook functions, internet skills and parish data systems skills.

• Appropriate and friendly communication skills

• Ability to maintain confidentiality in all matters.

• Demonstrates ability to organize work effectively and to set priorities

• Functions in a manner consistent with the mission of the Catholic Church

Work Environment

Maintains a flexible work schedule averaging five (5) days and at least forty (40) hours per week, including evenings, weekends, and special occasions. Scheduled work hours will vary to accommodate program needs as established by the adult faith formation programs, parish religious education programs and summer religious education programs, etc.