Part-Time Accounts Payable and Billing Specialist

Job Title: Accounts Payable & Billing Specialist
Reports to: Director of Finance
Location: Nashville
Classification: Part time, Exempt

Mission:
The mission of The Next Door Recovery is to provide a continuum of evidence-based substance abuse and mental health services for women in an environment of faith and healing to restore hope and a lifetime of recovery.

Position Summary:

This position is responsible for managing the organization's accounts payable process and supporting healthcare billing functions. This position ensures timely payment of vendors, accurate financial records and assist in billing management of clients, while maintaining compliance with accounting standards and healthcare regulations. The ideal candidate is detail-oriented, organized, and experienced in both accounting and healthcare revenue cycle management.

Schedule

• Part-Time (approximately 20 hours per week)
• Flexible schedule based on organizational needs

Primary Responsibilities and Duties include the following:

Accounts Payable

• Process vendor invoices accurately and in a timely manner, ensuring the invoice is tax exempt
• Maintain vendor files, including W-9s and supporting documentation.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing, including AP accruals.
• Process IRS Form 1099 statements annually
• Ensure compliance with organizational purchasing and financial policies.

Healthcare Accounts Receivable

• Distribute self-pay client statements on a timely basis
• Research and resolve billing discrepancies for self-pay clients, as needed
• Assist Admission Team with understanding Charity Care policy, Scholarships and other client billing issues as they arise.
• Assist clients with payment arrangements. as needed.
• Maintain compliance with HIPAA and payer regulations.

Accounting & Financial Support

• Assist with bank reconciliations.
• Assist with invoicing for special services.
• Create and record bank deposits.
• Prepare journal entries as assigned.
• Support monthly financial reporting.
• Assist with annual audits and financial reviews.
• Perform other accounting and administrative duties as assigned.