Part-time Accounts Payable Secretary - 12 months

Anticipated opening

Caldwell – West Caldwell Public Schools

12 month Part-Time Secretary 1: Accounts Payable
Effective January 4, 2027
Business Office
Harrison School
West Caldwell

Title: Part-Time (.6 FTE) Secretary 1: Accounts Payable (Business Office)

QUALIFICATIONS:

1. High School Graduate, Secretarial School studies, and/or college courses
2. Associate's or Bachelor's degree preferred.
3. Min of two years' school district experience preferred
4. Knowledge of computer programs and computer data entry

5. Detail oriented; able to multitask, problem-solve, and work respectfully with staff and members of the school community

REPORTS TO: Business Administrator

This position is a part of the C-WC Educational Secretaries Association

RESPONSIBILITIES:

Manage RFP bidding process

• Manage Aid-in-Lieu process

  Manage inventory reporting for fixed assets

  Assist with the allocation of state aid non-public schools, distribution of funds, financial tracking and documentation for state compliance

  Maintain complete and systematic set of records for district's requisitions of supplies and materials

  Type and verify all district purchase orders and send to vendors in a timely manner

  Input all district Accounts Payable records

  Prepare computer-generated Accounts Payable reports, monthly bills list and warrants

  Handle correspondence relating to the district's purchasing activities

  Other tasks as assigned by the Business Administrator

Salary Range: $33,840 - $36,540

NO health benefits