Part-Time Admin Assistant
Part-Time/On-Call Administrative Assistant
This position is regularly scheduled to work Mondays, with additional as-needed/on-call hours to provide administrative coverage for vacations, absences, increased workload, or other operational needs. Additional hours will vary and are not guaranteed.
POSITION SUMMARY:
Are you a compassionate and detail-oriented professional looking for a meaningful part-time role? Heritage Funeral Home and Greenwood Memorial Terrace are seeking a Part-Time Administrative Assistant to support our team with essential administrative and service-related tasks. This position plays a key role in providing outstanding care to families while ensuring smooth day-to-day operations. This position is Mondays and On- Call As Needed.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Maintain ethical standards and confidentiality
- Maintain a professional appearance
- Conservative business attire
- Proper footwear (close-toed shoes)
- No visible tattoos or facial piercings, maintain hair of a natural color
- Receptionist Duties
- Providing guests with information or find the appropriate person to give them information
- Answer multi-line telephone; forward incoming calls (using the intercom); taking messages as necessary
- Take and allocate “first calls”
- EDRS and Death Certificate Processing
- Administrative Duties
- Entry of contracts into HMIS
- Review and collection of all accounts receivable
- Processing and verification of all accounts payables.
- Deposit and posting of payments to HMIS
- Maintains petty cash account and disburses the same in accordance with company policies and procedures
- Reconciliations of all accounts
- Create house checks
- Reconcile monthly credit card statements
- Receptionist type duties
- Manage office supply ordering and inventory
- Help with expense management.
- Reconcile all merchandise orders to HMIS.
- Processing of PN funeral contracts
- Supports the funeral directing, and family service teams.
- Assures compliance with all Company policies and procedures.
- Maintains licenses
- Coordinates daily activities with business unit as well as other departments
- Maintains and updates customer records
- Take all directions given by Funeral Directors
- Assist customers in a compassionate and professional manner.
- Performs any duties requested by location or senior management.
- Support a positive work environment that fosters team work.
- Assist others within the organization of Fairmount Memorial Association
- Family Service, Community Service, Grounds
- Heritage Funeral & Cremation
- Maintains active, positive role and involvement in community and civic affairs.
- Performs other duties as assigned. Job duties are subject to change as directed by management.