Part-Time Administrative Executive Assistant

Job Summary

We are seeking a proactive, highly organised Part-Time Administrative Executive Assistant to provide comprehensive administrative and operational support to the leadership team, ensuring efficient daily operations and contributing to strategic initiatives.

Responsibilities

• Manage and coordinate executive calendars, appointments, meetings, and events to optimise time management and operational efficiency
• Arrange meeting invitations, prepare agendas, and coordinate schedules with internal and external stakeholders to facilitate seamless communication
• Monitor deadlines, reminders, and follow-ups to ensure timely completion of key priorities
• Provide comprehensive administrative support to leadership across daily operations, projects, and business initiatives
• Prepare accurate and professional correspondence, reports, presentations, and business documents to support decision-making
• Maintain organised records, documentation, and filing systems while safeguarding confidentiality
• Conduct research and gather relevant information to prepare concise reports and briefing materials that support strategic planning
• Compile and analyse data from multiple sources to enable informed discussions and operational planning
• Coordinate with internal departments and external stakeholders to ensure smooth day-to-day operations
• Execute ad hoc administrative assignments and special projects as required
• Identify and implement opportunities to improve administrative processes and enhance operational efficiency

Preferred competencies and qualifications

• Diploma or higher qualification preferred
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Strong organisational and time management skills to manage multiple priorities in a fast-paced environment
• Ability to work independently with minimal supervision, demonstrating initiative, accountability, and sound judgement
• Excellent verbal and written communication skills to interact professionally with stakeholders at all levels
• Strong planning, coordination, and follow-through abilities to ensure accurate and timely task completion
• High level of discretion when handling confidential information

Other Information

Interested applicants, please write in through Jobsbank with detailed resume in MS Word format. Please provide: 1) Availability 2) Current/Expected salary 3) Reasons for leaving previous employments We regret that only shortlisted candidates will be notified.

• EA License Number: R1876699

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