Part-Time Contract Senior Administrative Assistant, Intermediary Services

Job Title: Part-Time Contract Senior Administrative Assistant, Intermediary Services

Reports to: Vice President, Intermediary and Strategic Partnerships or Senior Staff, depending on contract

Anticipated Hiring Range: $32.81 - $34.45 per hour

Classification/Schedule: Contract/Variable hours; This is a pooled application process, and applications will be reviewed on an ongoing basis. This is a non-exempt contract role with variable hours based on contract needs and available funding. Hours and employment are based on a set period and concludes when contract period ends. Work schedules typically average fewer than 25 hours per week, though hours may fluctuate depending on project requirements. Contract durations vary and may range from 1 to 2 months to more than one year. Specific details regarding hours, assignment length, and project scope will be discussed at the time of offer as contracts become available.

The Organization:

Community Partners offers expert guidance, essential services, and a strong dose of passion to help foster, launch, and grow creative solutions to community challenges. For 30 years, hundreds of individuals, groups, foundations and other institutions have worked with Community Partners to create new nonprofit projects, establish coalitions, and manage major philanthropic initiatives to benefit the region.

Our work includes:

Fiscal Sponsorship

We provide the structure, finance and administrative services, expert counsel in organizational development and connections that help nonprofit leaders succeed.

Intermediary Services

We help foundations, corporations, government agencies and other institutions achieve greater impact.

Knowledge Sharing

We offer workshops, reports, speaking engagements, and a range of publications to help strengthen the field.

Community Partners today works with upwards of 180 fiscally-sponsored projects and 20 initiatives and manages roughly $80 million in revenues annually. Our work spans the fields of civic engagement, arts and culture, education, social justice, health, public policy, social services and youth. To learn more, please visit us at

Job Summary:

As a Part-Time Contract Senior Administrative Assistant, reporting to the VP, Intermediary and Strategic Partnerships or Senior Staff, this position is a central point of contact providing high-level administrative and operational support to intermediary project activities for assigned projects and/or contracts by supporting the design and implementation of regranting and capacity-building programs. This is a good fit for someone who is highly organized, curious and detail-oriented, interested in the nonprofit sector and social justice and wants to learn about and be part of impactful initiatives. We encourage applications from people who consider themselves under-represented in the nonprofit sector even if they feel they meet only some of the qualifications.

Essential Functions:

• Perform admin duties as assigned to support a single (or multiple) contract deliverables.

• Manage project calendars, schedule meetings, draft agendas, meeting minutes, and post-meeting action logs

• Assist with compiling, formatting, and filing content including workplans and reports, timelines, and other documents. Assist with third-party administrator documentation and help process invoices.

• Create and update online application and report forms, track and manage submissions, generate and download reports.

• Track project timelines and remind internal and external colleagues about upcoming milestones and due dates; update tracking spreadsheets regarding third-party administrator deliverables.

• Manage Zoom and other digital platforms to host meetings and trainings

• Support intermediary program activities including communications with participants/grantees, notetaking and maintenance of relevant files and databases

• Coordinate and prepare for virtual and in-person meetings, peer learning convenings, workshops, trainings, and other events

• Liaise with core intermediary staff and other departments to gather information and process payments

• Occasional local travel to meetings, conferences, and other work-related events and be on-call during those events to ensure that logistics run smoothly and participant needs are met

• Support contract implementation by accomplishing other duties and general administrative support as needed and assigned

• Discretion and ability to handle confidential issues and information