Part-Time Document Register Administrator

Role Overview

The part-timer will develop and maintain a comprehensive document register covering both physical documents held in the company safe and digital documents. A core part of the role involves cross-matching physical records against their digital counterparts to ensure the register is accurate, complete, and reconciled. The register is currently maintained in Excel.

Key Responsibilities

• Build a structured document register in Excel capturing all physical documents held in the safe.

• Catalogue and index digital documents into the same register.

• Cross-match physical documents against digital records to identify gaps, duplicates, or discrepancies.

• Scan physical documents that have no corresponding digital version and add the digital copies to the register.

• Systematically re-organising the digital document folder structure, such as categorising documents by purpose or any other logic as determined by management.

• Flag and report missing, misfiled, or inconsistent documents to the Senior Finance Executive.

• Maintain version control and ensure the register stays up to date.

• Handle documents with strict confidentiality and care, given the sensitive nature of titles and legal records.

Requirements

• Proficiency in Indonesian business language (reading and comprehension), as majority of documents are in Indonesian.

• Strong attention to detail and organizational skills.

• Comfortable working with Excel; familiarity with document management tools is an advantage.

• Discretion in handling sensitive and confidential material such as ownership titles and legal documents.

• A legal or paralegal background is a plus, given the document types involved.

• Able to work on-site for the full duration.