Part-Time Event Coordinator – Operations & Logistics

Estilo & Co Events Pte Ltd | Singapore
Part-Time / Flexible Hours

Estilo & Co Events is looking for a reliable, organised and hands-on Part-Time Event Coordinator – Operations & Logistics to support our growing calendar of corporate events, private celebrations and event styling projects.

This is a practical, fast-paced role that combines event coordination, logistics, inventory and props management, and on-site event support. The ideal candidate is someone who enjoys being involved behind the scenes, is highly organised and is equally comfortable coordinating event requirements and getting hands-on with packing, set-up and teardown.

Key Responsibilities

Event Coordination & Operations

• Assist with the coordination and preparation of upcoming events, installations and styling projects.

• Work closely with the event and styling team to ensure event requirements, props, décor and equipment are prepared accurately and on time.

• Assist with event schedules, logistics arrangements, supplier coordination and other operational requirements.

• Support the team with last-minute event requirements and troubleshooting when required.

Props & Inventory Management

• Manage, organise and maintain the company's inventory of event props, décor, furniture and styling accessories.

• Prepare and pick inventory according to individual event requirements and packing lists.

• Check all outgoing items before dispatch to ensure the correct quantities and items are packed.

• Conduct inventory checks upon return from events and identify missing, damaged or repair-required items.

• Ensure props and equipment are cleaned, sorted, correctly stored and ready for their next event.

• Maintain an organised warehouse/storage area and assist with periodic stocktakes.

• Support efficient inventory turnaround between back-to-back events, including unpacking, checking, repacking and preparing items for the next project.

Packing & Logistics

• Pack and label props, décor and event materials carefully for transportation.

• Prepare loading and unloading plans and ensure items are packed safely and efficiently.

• Coordinate and assist with deliveries, collections and transportation of event materials.

• Liaise with drivers, suppliers, venues and other team members regarding delivery and collection schedules.

• Assist with loading and unloading event props, furniture and equipment.

Event Set-Up & Teardown

• Attend event sites to support installations, styling, set-up and teardown.

• Assist with placement and assembly of event props, furniture, décor, signage and other styling elements.

• Ensure items are handled carefully during transportation, installation and dismantling.

• Support the team in restoring venues and packing all Estilo & Co inventory following events.

• Ensure returned inventory is accounted for and promptly prepared for subsequent events.

Working Hours

This is a part-time role with flexible and variable working hours based on the event schedule.

Candidates must be comfortable with:

• Weekday preparation and logistics work

• Evening events and installations

• Weekend events

• Early morning or late-night set-ups/teardowns when required

• Working hours that may vary from week to week depending on the event calendar

Advance schedules will be provided whenever possible; however, flexibility is important due to the nature of the events industry.

What We're Looking For

• Highly organised with strong attention to detail

• Reliable, punctual and responsible

• Able to work independently as well as part of a team

• Practical and willing to take on hands-on tasks

• Comfortable working in a warehouse/storage environment as well as at event venues

• Physically comfortable with packing, carrying, moving and handling event props and equipment

• Able to work efficiently under time pressure, particularly during event set-ups and turnarounds

• Good communication and coordination skills

• Able to follow packing lists, event plans and instructions accurately

• Takes pride in keeping inventory, props and work areas organised and well maintained

• Flexible with evening and weekend schedules

Previous experience in events, hospitality, logistics, visual merchandising, retail operations, production or inventory management would be advantageous, but we are also open to candidates with the right attitude, reliability and organisational skills.

The Role Would Suit Someone Who

Enjoys the operational side of events and understands that successful events depend just as much on what happens before and after the event as what happens on-site. You should enjoy organising, preparing, problem-solving and making sure everything is in the right place at the right time.

This is an ideal role for someone looking for flexible part-time work while gaining hands-on experience across event operations, styling, logistics and production.