Part-Time Executive Secretary

Position: Part-Time Executive Secretary

Sector: Jordanian Universities Network (JUNet)

Location: Amman, Jordan

Employment Type: Part-Time

The Jordanian Universities Network (JUNet) invites applications for the position of Part -Time

Executive Secretary. JUNet is a non -profit company serving as the Research and Education

Network for Jordanian Universities, connecting public universities and na tional stakeholders

through a high-performance digital infrastructure. It provides advanced ICT services including

high-speed internet, datacenter solutions, cybersecurity frameworks, and Microsoft cloud

solutions.

The Executive Secretary will provide professional administrative and governance support to

JUNet's Executive Director and Board of Directors, ensuring effective coordination,

documentation, follow-up, and execution of administrative and organizational matters.

Responsibilities

1. Provide administrative and executive support to the Executive Director in the day -today

coordination of JUNet's activities.

2. Coordinate the preparation, circulation, and follow -up of meetings of the Board of

Directors, General Assembly, committees, and other governance bodies.

3. Prepare meeting agendas, minutes of meetings, correspondence, decisions, and

related administrative documentation in coordination with the Executive Directo r.

4. Maintain an organized and up -to-date record of official correspondence, decisions,

minutes, agreements, reports, and governance documents.

5. Follow up on decisions and action items issued by the Board of Directors, General

Assembly, committees, and management, and provide status updates to the Executive

Director.

6. Coordinate official correspondence between JUNet and its shareholders, universities,

government entities, partners, service providers, and other stakeholders .

7. Support the Executive Director in preparing official letters, memoranda, reports,

presentations, and administrative documents.

8. Coordinate meeting schedules, appointments, invitations, and logistics for executive

and governance meetings.

9. Assist in coordinating administrative, contractual, and legal documentation with

relevant internal and external parties, as directed by the Executive Directo r.

10. Maintain confidentiality and ensure appropriate handling of sensitive corporate,

financial, legal, and administrative information.

Jordanian Universities Network (JUNet) - Part-Time Executive Secretary Job Vacancy

11. Support the preparation and organization of documents required for audits, regulatory

requirements, procurement activities, and corporate governance processes .

12. Assist in monitoring deadlines, renewals, submissions, and other administrative

obligations to ensure timely completion.

13. Coordinate with JUNet's operational sections and task forces to facilitate the timely

exchange of information and completion of assigned administrative actions.

14. Prepare periodic administrative status reports and follow -up summaries for the

Executive Director.

15. Perform other administrative and executive support duties assigned by the Executive

Director in accordance with JUNet's needs.

Candidate Profile

1. Strong administrative, organizational, and coordination skills.

2. Good written and verbal communication skills in English.

3. Demonstrated ability to prepare professional correspondence, minutes of meetings,

reports, and official documents.

4. Strong attention to detail and ability to maintain accurate records and documentation .

5. Ability to coordinate effectively with senior management, board members, university

representatives, government entities, and external stakeholder s.

6. Strong interpersonal skills, professionalism, discretion, and ability to maintain

confidentiality.

7. Ability to manage multiple tasks, priorities, and deadlines independently .

8. Good knowledge of Microsoft Office / Microsoft 365 applications, including Word,

Excel, Outlook, Teams, and PowerPoint.

Minimum Qualifications

1. A bachelor's degree in Business Administration, Management, Public Administration,

Law, Information Management, or a closely related field.R ating: GOOD.

2. At least 1 years of relevant professional experience in executive administration,

secretarial work, corporate administration, governance, or a related fiel d.

3. Demonstrated experience in preparing official correspondence, meeting minutes,

reports, and administrative documentation.

4. Jordanian citizen.

5. Experience working with senior management, executive committees, boards, or similar

organizational bodies is preferred.

Application Process

Qualified candidates are invited to submit the following documents via email to: "Please visit JUNet Website"

1. Detailed CV including names and contact details of three professional references.

2. Cover Letter outlining qualifications, relevant experience, and motivation for applyin g.

Jordanian Universities Network (JUNet) - Part-Time Executive Secretary Job Vacancy

3. Academic Certificates (equivalency of foreign academic degrees attested by the Ministry

of Higher Education and Scientific Research).

4. Copy of the civil status ID.

Application Deadline: October 10, 2026 at 23:59

Please include "Part-Time Executive Secretary - JUNet" in the subject line of your email.

Skills

• Executive support and calendar management
• Corporate governance and meeting coordination
• Professional correspondence and documentation
• Stakeholder relations and communication
• Time management and prioritization
• Microsoft Office / M365 proficiency (Word, Excel, Outlook, Teams, PowerPoint)
• Confidentiality and discretion
• Strong attention to detail