Part-Time HR Assistant
Position Overview
We are looking for a reliable and organised Part-Time HR Assistant to support our HR function with day-to-day administrative and coordination activities.
This role is suitable for someone who is detail-oriented, responsible and comfortable handling confidential employee information. You will work closely with the HR Manager to ensure HR records, documentation, employee administration and follow-ups are completed accurately and on time.
The role provides an opportunity to gain broad exposure to HR operations within a dynamic SME environment.
Key Responsibilities
HR Administration
Maintain and update employee records, HR databases and personnel files.
Prepare and organise HR documents, letters, forms and other employment-related documentation.
Assist with maintaining accurate records for leave, attendance, medical claims and other employee matters.
Assist with the preparation and maintenance of HR reports, trackers and records.
Ensure HR documentation is properly filed and maintained.
Recruitment Support
Assist with job advertisements and recruitment administration.
Coordinate interview schedules and communicate with candidates.
Maintain recruitment trackers and candidate records.
Assist with onboarding documentation and pre-employment administrative arrangements.
Support new employee onboarding and documentation as required.
Employee Administration
Assist with employee onboarding and offboarding processes.
Prepare documents relating to employee movements, confirmations, transfers and other HR matters.
Assist with maintaining training and employee development records.
Follow up with employees and relevant departments on outstanding HR documentation or information.
Payroll & Statutory Administration Support
Assist with the preparation and checking of payroll-related information.
Support the HR Manager with CPF, leave, claims and other HR administrative matters.
Assist with maintaining records required for statutory and internal reporting.
Ensure information provided for payroll and HR processing is accurate and complete.
General HR Support
Follow up on outstanding HR administrative matters and ensure timely completion.
Respond to routine employee enquiries or refer matters to the HR Manager where appropriate.
Assist with HR events, employee activities and other administrative arrangements when required.
Perform other reasonable HR administrative duties assigned by the HR Manager.
Key Requirements
Diploma or equivalent qualification in Human Resources, Business Administration or a related discipline.
Candidates currently pursuing a relevant qualification or with relevant HR administrative experience are welcome to apply.
Prior experience in HR administration, office administration or a similar support role is preferred.
Good organisational and time-management skills.
Strong attention to detail and accuracy.
Good written and verbal communication skills.
Proficient in Microsoft Office, particularly Word and Excel.
Comfortable working with spreadsheets, records and administrative systems.
Able to handle confidential employee information with professionalism and discretion.
Reliable, responsible and able to follow through on assigned tasks.
Able to work independently while also working effectively with the HR Manager and other departments.
Personal Attributes
We are looking for someone who is:
Organised and systematic in handling administrative work.
Detail-oriented and careful with employee information and documentation.
Dependable and able to follow through on commitments.
Discreet when handling confidential matters.
Willing to learn and develop practical HR knowledge.
Proactive in identifying outstanding matters and following them up.
Team-oriented and comfortable working with employees across different departments.
What We Offer
Flexible part-time working arrangement.
Broad exposure to HR operations in an SME environment.
Opportunity to gain practical experience across recruitment, employee administration, payroll support and HR projects.
Supportive working environment with direct exposure to the HR function.
Potential opportunity for longer-term or expanded responsibilities based on business needs and performance.
Application
Interested candidates are invited to submit their resume/CV, stating their relevant experience, qualifications and availability for part-time work.
Please indicate your preferred working days and hours per week in your application.
Only shortlisted candidates will be contacted.
All employment decisions will be made based on merit and the requirements of the role.