Part-Time Office Administrator - Ottawa

We’re looking for a friendly, organized, and reliable Office & Culture Coordinator to keep our Ottawa, ON office running smoothly on a part-time,. This is a hands-on role focused on the everyday essentials that make an office a great place to be—keeping the space tidy and well-stocked, ordering groceries and refilling the kitchen, handling office upkeep, and helping build a warm, connected team culture—while serving as the on-site point person for people and facilities coordination in partnership with our Chicago office and IT team.

If you take pride in a well-run space, enjoy staying organized, and like creating a welcoming environment for the people around you, we’d love to hear from you.

What does a day in the life of this role look like?

· Keep the office tidy, stocked, and welcoming — maintaining clean, organized common areas and workspaces, ordering groceries, refilling the fridge and kitchen, and keeping everyday office supplies replenished so the space is always ready for the team.

· Handle office upkeep and facilities coordination — acting as the on-site liaison with the building manager and vendors on maintenance issues (for example, water, electricity, or repairs).

· Support general office administration — receiving deliveries and mail, and helping with the day-to-day organizational tasks that keep things running.

· Serve as the on-site point person for people logistics — coordinating onboarding and offboarding (laptop, desk, and key setup for new hires; collecting laptops, keys, and equipment when someone leaves) and liaising with our Chicago office and IT so local staff have the equipment, access, and support they need.

· Help keep the office compliant — supporting alignment with employment law, health and safety, and workplace standards, and escalating more complex matters as needed.

· Help build office culture — organizing small team gatherings, celebrations, and simple activities that make the office a fun, connected place to work.

Required

· Some experience in office administration, coordination, or a similar hands-on support role.

· Strong organizational skills and attention to detail, with the ability to work independently and take initiative.

· Reliable, friendly, and service-oriented, with a genuine interest in creating a welcoming, positive environment.

· Comfortable coordinating with remote teams (such as our Chicago office and IT) and external vendors or building management.

· Comfortable with everyday tools such as email and Microsoft 365 (Outlook, Excel).

· Available for part-time, on-site hours at our Ottawa office.

Nice to Have

· Experience supporting onboarding/offboarding or IT and equipment coordination (laptop setup, keys, returns).

· Familiarity with employment standards and workplace health & safety practices (escalating complex matters as needed).

· Experience organizing team events, celebrations, or culture-building activities.

• A strong ethical foundation, capable of thriving in an environment and culture where honesty, integrity, and accountability are core values.
  
• A collaborative spirit, a team orientation, and a willingness and desire to contribute to the success of others.