Part-Time Payroll, AR & AP Specialist

Garrison Forest School is seeking a detail-oriented and organized Part-Time Payroll, Accounts Receivable & Accounts Payable Specialist to join our Business Office team. This position will be responsible for processing payroll, managing accounts payable, overseeing student accounts receivable, and maintaining accurate financial and payroll records. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage multiple responsibilities while handling confidential information with discretion.

This position will work closely with both the Controller and the Director of Human Resources to support the financial and payroll operations of the school. This is a 24-hour-per-week position, with a regular schedule of Monday, Wednesday, and Friday The annual salary range for this part-time position is $36,000-$40,000 based on experience and education level; the exact compensation will be discussed during the hiring process.

Primary Responsibilities

Accounts Payable

• Process accounts payable through Paymerang and Veracross, including invoices, vendor payments, reimbursements, and supporting documentation.
• Maintain accurate vendor records, W-9 forms, and related documentation.
• Prepare and process annual 1099 forms.
• Research and resolve invoice, payment, and vendor discrepancies.
• Assist with account reconciliations, year-end processes, audits, and other accounting functions.

Accounts Receivable

• Monitor student tuition and incidental billing accounts through FACTS Tuition Management.
• Review outstanding balances and follow up on delinquent accounts.
• Communicate professionally with families regarding past-due balances, payment arrangements, and account inquiries.
• Maintain accurate records of collection efforts and payment agreements.
• Prepare and review accounts receivable aging reports.
• Work with the Controller to resolve billing discrepancies, overdue balances, and other student account issues.

Payroll

• Process semi-monthly payroll for hourly and salaried employees from beginning to end with proper time management and efficiency.
• Maintain accurate payroll records and ensure timely and accurate processing.
• Review timekeeping records and follow up on discrepancies.
• Respond to employee inquiries regarding payroll issues including pay, deductions, tax direct deposits etc.
• Reconcile payroll-related general ledger accounts and monthly insurance billings.
• Calculate and process supplemental payments, stipends, and any other payroll related payments as appropriate.
• Assist the Director of Human Resources with payroll-related matters and other administrative responsibilities as needed.