Part-time Xero Bookkeeper
Posted Updated 4
views
Description
An established, accredited training organisation is seeking an experienced, hands-on Bookkeeper, 20 hours per week, to independently manage the full day-to-day finance and bookkeeping function of the business. This is a permanent part-time opportunity based on a hybrid working schedule (in-office every Tuesday and Thursday, plus alternate Wednesdays, with the remaining days work-from-home). The role offers excellent flexibility regarding daily hours, with the option to structure your 20 hours across either 4 days (5 hours/day) or 5 days (4 hours/day).
Reporting directly to the CEO, this role goes beyond routine transactional processing—we are looking for a reliable, methodical financial professional with proven experience taking complete end-to-end ownership of financial administration and controls for a small business.
Key Roles & Responsibilities
Financial Management & Reporting
- Prepare, reconcile, and collate monthly management accounts, including Balance Sheet, Profit & Loss Statement, Cash Flow Statement, and Aged Receivables/Payables.
- Prepare and collate structured financial packs and reports for board meetings.
- Monitor, investigate, and report on internal control weaknesses and deviations.
Accounts Receivable & Payable
- Process customer transactions, generate invoices and monthly statements, reconcile accounts, and manage outstanding debtors.
- Process supplier invoices, create purchase orders, load supplier payments, and reconcile supplier statements.
- Negotiate supplier terms and payment schedules where applicable, maintaining meticulous payment records.
- Perform regular bank account reconciliations.
Cash Management & Budgeting
- Monitor and report weekly cash balances and oversee daily/weekly cash flow.
- Prepare forecasts of cash receipts, disbursements, income, and expenditure.
- Draft and review annual/operational budgets; analyse, review, and report on budget deviations.
Payroll Submissions & Business Taxes
- Process employee remuneration-related journals and review/verify monthly sales commission calculations and claims.
- Assist in submitting monthly employee payroll details to the outsourced payroll service provider; verify payroll reports and ensure statutory returns (PAYE, UIF, SDL) are submitted.
- Complete monthly provident fund submissions via the Liberty platform and assist with leave tracking and records.
- Complete and submit bi-monthly VAT returns (VAT201) and assist with collating documentation for income tax and provisional tax submissions.
- Be open to assisting with broader administrative compliance tasks when required (such as OHS audits).
Requirements
- Experience: Minimum 5 years of full-function bookkeeping experience, with a proven track record of independently managing the complete finance and administrative function of a small business.
- System Knowledge: Demonstrated proficiency in Xero accounting software is essential, alongside strong MS Office skills (Word, intermediate/advanced Excel). Experience submitting on the Liberty provident fund portal is advantageous.
- Compliance Checks: As this is a position of financial trust, a clear criminal record and healthy credit profile are strict prerequisites.
- Qualifications: An appropriate qualification in Bookkeeping or Accounting (Diploma, Degree, or NQF Level 3/4 National Certificate in Bookkeeping).
- Sector Exposure (Advantageous): Previous exposure to dealing with the books and administration of an accredited Skills Development Provider (SDP) or training company is a bonus, though not mandatory.
- Personal Attributes: Meticulous attention to detail, deadline-driven, strong time management, and proactive communication skills. Able to work independently with zero hand-holding while integrating seamlessly with the team.
Benefits
- Permanent part-time role offering work-life balance (20 hours/week).
- Hybrid work schedule with daily hour flexibility.
- Supportive, collaborative team culture within an accredited educational institution.
- Compulsory Provident Fund (after successful completion of a 3-month probation period)