Parts Accounts Payable Admin

Sawgrass Ford is seeking a detail-oriented and proactive Parts Accounts Payable (AP) Administrator to join our Parts Department.

These roles center on processing high volumes of parts-related invoices in the CDK Dealer Management System (DMS).

KEY DUTIES:

Invoice processing & coding: Receive, review, and code parts vendor invoices to the correct GL accounts in CDK. Perform 3-way matching (purchase order, receiving documents/packing slips, and invoice).

• Parts-specific focus: Handle Parts Department vendor payables exclusively or primarily — ensuring accurate posting for inventory, cores, returns, and warranties. Reconcile vendor statements and resolve discrepancies with the parts team and vendors.
• Payments & reconciliation: Process payments (checks, ACH, etc.) through CDK or integrated systems. Take advantage of early-pay discounts. Assist with month-end AP accruals and closing tasks related to parts inventory.
• Returns & credits: Manage parts returns, core returns, credit memos, and adjustments in the system.
• Vendor & internal coordination: Communicate with parts managers on pricing issues, shortages, or invoice problems; maintain positive vendor relationships.
• Recordkeeping & compliance: Maintain accurate AP files, support audits, and ensure compliance with dealership policies and manufacturer (Ford) requirements.
• Other support: Occasionally assist with general accounting, AR, or billing if the role is combined AP/AR.
• Interacting with CDK for prepaid invoices, supersessions, or warranty-related accounting.