Parts Coordinator

Join Our Parts Team!

Are you super organised, love keeping things moving, and get satisfaction from a job well done? 4th Dimension Innovation is on the hunt for a Parts Coordinator to join our busy Repair Parts team in Thorpe, Egham — helping keep motorcycle repairs on the road (literally) by making sure the right parts land in the right hands at the right time.

You'll report to the Parts Manager, playing a vital role in the smooth running of our Production department — sourcing, ordering, checking and tracking parts so that our workshop, estimation and paint shop teams can work efficiently and repair cycle times stay sharp.

Main Duties:

• Identify, source and order motorcycle parts required for repair jobs
• Unpack, check and verify all received parts for accuracy and suitability
• Book parts onto the body shop management system accurately and promptly
• Liaise with suppliers by phone and email to manage orders, resolve queries and confirm delivery timelines
• Negotiate and process parts returns, ensuring credit and stock control accuracy
• Maintain accurate records of parts transactions and deliveries
• Create and maintain work files and job cards to support repair workflow
• Track and report on the location and progress of motorcycles through the repair process
• Conduct regular stock checks and support wider stock management activities
• Work closely with Estimating, Workshop and Paint shop teams to ensure timely parts availability
• Support the Parts Manager with data reporting, performance updates and supplier relationship management
• Contribute to continuous improvement initiatives within the parts function

Key Skills:

• Strong organisational and administrative skills with excellent attention to detail
• Ability to work efficiently and collaboratively across departments in a fast-paced environment
• Excellent written and verbal communication skills
• Confident, professional telephone manner
• IT literate, with proficiency in Microsoft Office and database systems
• Strong problem-solving skills and the initiative to resolve issues independently
• Positive, enthusiastic, self-motivated, with a genuine can-do attitude
• Reliable, conscientious and committed to high-quality work
• GCSEs (or equivalent) in Math and English

Bonus Points For:

• Previous experience in motorcycles, automotive parts, logistics or engineering
• NVQ Level 2 (or equivalent) in Automotive, Parts or Logistics
• Experience with body shop or workshop systems

The Essentials

🕒 Hours: Monday to Friday, 42.5 hours per week, between 7am–6pm
💷 Salary: £28,090–£29,500
📍 Location: Thorpe, Egham (onsite)
📋 Contract: Full time
🎁 Perks: Competitive company benefits, training & development opportunities, and an energetic, supportive team culture