Parts MVP Clerk

Open 26d

Manage the ordering of maintenance parts, supplies, and equipment for bakery production, packaging, warehouse, and facility operations.
Research vendors and obtain competitive pricing while ensuring quality and delivery requirements are met.
Create purchase orders in the company purchasing system and communicate order status to requesting personnel.
Receive, verify, and process incoming maintenance parts and materials.
Maintain accurate inventory records and organize the maintenance storeroom.
Monitor inventory levels and replenish critical spare parts to minimize production downtime.
Work with approved vendors to negotiate pricing and delivery schedules.
Coordinate vendor visits and service provider access to the facility.
Maintain documentation for Accounts Payable and ensure invoices are processed timely.
Support maintenance budget tracking and provide weekly spending reports to the Maintenance Manager.
Alert management when spending approaches established budget limits.

Generate and schedule preventive maintenance (PM) work orders within the Computerized Maintenance Management System (CMMS).
Maintain monthly PM schedules and distribute work orders to the maintenance team.
Track completion of PMs and communicate overdue or incomplete tasks to maintenance leadership.
Enter work order data accurately, including technician notes, labor hours, equipment information, and follow-up requirements.
Create corrective work orders based on findings from preventive maintenance inspections.
Close completed work orders and maintain accurate maintenance records.
Scan, file, and organize maintenance documentation electronically and in hard-copy format as required.
Generate maintenance performance reports, PM compliance reports, and inventory reports.
Maintain equipment asset information and spare parts records within the CMMS.

Prepare reports and maintenance metrics for management review.
Assist with maintenance audits, food safety audits, and regulatory inspections by providing required documentation.
Maintain organized records consistent with company, food safety, and regulatory requirements.
Support continuous improvement efforts within the maintenance department.
Perform other duties as assigned.

Qualifications

High School Diploma or GED required.
Associate degree in Business Administration, Supply Chain, Industrial Maintenance, or related field preferred.

Minimum three (3) years of experience in maintenance administration, purchasing, inventory control, parts coordination, or related manufacturing support role.
Food manufacturing or industrial manufacturing experience preferred.
Experience using a CMMS and purchasing/inventory systems preferred.

Strong proficiency in Microsoft Office, including Excel, Outlook, and Word.
Accurate data entry and typing skills.
Strong organizational and recordkeeping abilities.
Excellent verbal and written communication skills.
Ability to prioritize multiple tasks in a fast-paced manufacturing environment.
Strong attention to detail and follow-through.
Basic understanding of maintenance operations, spare parts inventory, and purchasing processes.
Ability to work effectively with maintenance, production, purchasing, and accounting personnel.