Pastoral Administrative Assistant
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Description
JOB TITLE: Pastoral Administrative Assistant DATE: October 2026
SUPERVISOR: Pastoral Associate STATUS: Part Time
SUPERVISOR: Pastoral Associate STATUS: Part Time
GENERAL DESCRIPTION
The Pastoral Associate is a position which assists the Pastor/Pastoral Associate in the implementation of the pastoral mission of the parish community. This position is required to interact professionally with both staff, parishioners, and volunteers. This position oversees Sacramental preparation, Sacramental Recordkeeping, formation and training of liturgical and parish ministers, and other office related duties as assigned by the Pastoral Associate.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Sacramental Preparation Support
- Marriage Preparation: Assist as needed with guiding engaged couples through the Archdiocesan marriage preparation process. Ensure documentation is in order (prenuptial files, dispensations), and scheduling rehearsals
- Baptism Preparation: Assist as needed with formulating and facilitating baptismal preparation classes for parents and godparents. Oversee the scheduling of baptisms and ensure that documentation is completed
- Annulment Applications: Arrange for Tribunal review as may be necessary
- Assist DRE as may be necessary for First Holy Communion, First Confession, Confirmation, OCIA, Youth Ministry
Sacramental Recordkeeping
- Data Management: Maintain precise, secure, and up-to-date sacramental registers (both physical books and electronic databases) for all sacraments
- Notifications & Certificates: Produce official sacramental certificates. Promptly send notifications to parishes of origin regarding sacraments received at this location
- Manage Assigned Parish Census Data: Registering new parishioners, updating contact information, handle inquiries regarding historical sacramental records
Ministerial Training & Liturgical Support
- Recruitment & Training: Oversee recruitment, training, and commissioning of liturgical ministers (Extraordinary Ministers of Holy Communion, Readers, Altar Servers, Sacristans, and others as may be needed)
- Liturgical Support: Compile liturgical documentation including Confirmation Mass and Nuptial Mass/Ceremony outlines, coordinating and scheduling Funeral Masses, compiling weekly Prayers of the Faithful and Announcements, scheduling Mass Intentions
Back-Up Safe Environments Coordinator
- Compliance Management: Assist Pastoral Associate with parish Safe Environment responsibilities. Ensure all staff, volunteers, and ministers strictly adhere to Archdiocesan Safe Environment policies (Virtus training, background checks, finger printing, and code of conduct signings)
- Audit & Reporting: Assist in maintaining flawless compliance records and prepare documentation for regular Archdiocesan Safe Environment audits
ACCOUNTABILITY & COLLABORATIVE RELATIONSHIPS
• Position is supervised by the Pastoral Associate who reports to the Pastor
• Maintain professional work relationships with parish staff and volunteers/parishioners
• Attend after-hours parish meetings as needed (potentially evenings and weekends)
• Perform other duties as may be assigned by the Pastoral Associate
QUALIFICTIONS & SKILLS
- Education: Associate’s or Bachelor’s degree in Business, Theology, Pastoral Studies, Religious Education, or a related field preferred (or 2-3 year’s equivalent experience preferably within a Church)
- Faith Alignment: A practicing Catholic in good standing who demonstrates a deep love for the Church, its teachings, and pastoral mission
- Communication: Good interpersonal, and public speaking skills.
- Organization: Highly organized with attention to detail, especially regarding church law, recordkeeping, and data privacy
- Tech-Savviness: Proficiency with parish data management systems and standard office software (or willingness to learn)
ADDITIONAL REQUIREMENTS
- Successful completion of the Archdiocese of Detroit Safe Environment training for newly hired employees within the first 30 days of hire.
- Successful completion of a criminal background check and finger printing; pre-employment physical and drug screening may also be required. Additional skills testing and validation may also be required.
- Practicing Catholic with the ideal candidate possessing a basic understanding of the teaching and traditions of the Latin Rite of the Catholic Church and have a sound working knowledge of the Catholic faith and Church hierarchy.
Send letter of interest and resume to: Father John Dumas, pastor@ourladyontheriver.net