Patient Onboarding Associate- Call Center (part time hours)
Since 2018, Luna has redefined physical therapy with award-winning technology and proven clinical models. Operating in 28 states with 25+ nationwide partners, we connect patients and providers through an intuitive, evidence-based & tech-enabled platform—removing barriers to care and delivering a better physical therapy experience for therapists and patients. Guided by our values, we believe in a future in which anyone, anywhere can get care and start feeling better.
Join our amazing team and start your career with Luna as a Part- Time Onboarding Associate!
Are you ready to kick-start your career in a dynamic and rewarding role? Luna Physical Therapy is seeking a motivated and customer-oriented individual to join us as an Onboarding Associate.
As an Onboarding Associate, you will be the first point of contact for our new and existing patients, responsible for answering incoming calls and scheduling appointments with our network of physical therapists. We are looking for someone part time who can work efficiently, demonstrate exceptional communication skills, and maintain a high level of professionalism to ensure outstanding customer service and patient satisfaction. Join Luna and be a part of our mission to deliver quality care and support to our patients.
Please note: Due to budgetary and payroll regulations, we are currently hiring only in select U.S. states listed below.
AR, KY, MS, SC, Norfolk VA, Virginia Beach VA, WV
AL, FL, GA, ID, MI, MO, IN, NJ, OH, TX (except Houston), TN, WI
Physical therapy,
Key Responsibilities
- Deliver exceptional customer service in a fast-paced, metrics-driven call center environment.
- Manage patient registration, scheduling, rescheduling, and healthcare provider communications.
- Accurately collect and document patient demographics, medical history, insurance, and appointment information.
- Handle inbound and outbound calls and emails while providing empathetic, solution-focused support.
- Navigate multiple systems simultaneously to perform data entry, screen sharing, and patient guidance.
- Adapt to changing processes, technology, and business priorities.
- Work independently in a remote environment while maintaining productivity, accountability, and schedule adherence.
- Maintain a distraction-free home workspace with reliable high-speed internet.
- Meet established quality, productivity, and performance expectations.
Requirements:
- Office Admin experience, 1 year required
- Demonstrates a high level of customer service and interpersonal communication skills
- Call/Contact center or other high call volume experience, 1 year preferred
- Proficient with Google Suite
- Highly detail-oriented
- Ability to multi-task in a fast-paced work environment
- High School Diploma or equivalent
- Must be able to work in the US without restriction
- Candidates must have reliable, high-speed internet to perform the duties of this remote role. Additionally, a backup internet option is required to ensure uninterrupted connectivity in case of outages.
- Please Note:
- While this is a remote position, we are currently only able to hire in select U.S. states due to employment and tax requirements. Unfortunately, we are not hiring in all states at this time.
- We still encourage applicants to apply as eligibility will be confirmed during the early stages of the hiring process.
- To qualify for a fully remote role candidates must reside outside of a 50 mile radius from our Nashville office.
What we can offer you:
- Part time hours - Work a consistent, fixed schedule! We have a variety of part-time shifts, and your schedule will remain the same each week, providing stability and work-life balance.
- A fun collaborative and supportive work environment with a fast-growing, innovative company.
- Realistic growth opportunities
Additional Information
This position requires extended periods of computer-based work, including frequent use of one or more monitors, navigation between multiple software applications, data entry, virtual meetings, and other screen-intensive activities. Employees must be able to perform the essential functions of the position, with or without reasonable accommodation.
Shifts Available
Please note your TimeZone.
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Monday – Friday (Part-Time Morning)
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ET: 10:30 AM – 2:30 PM
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CT: 9:30 AM – 1:30 PM
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PT: 7:30 AM – 11:30 AM
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Monday – Friday (Part-Time Mid-Day)
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ET: 11:30 AM – 3:30 PM
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CT: 10:30 AM – 2:30 PM
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PT: 8:30 AM – 12:30 PM
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Monday – Friday (Part-Time Afternoon)
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ET: 3:00 PM – 7:00 PM
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CT: 2:00 PM – 6:00 PM
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PT: 12:00 PM – 4:00 PM
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Tuesday – Saturday (Part-Time)
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ET: 12:00 PM – 4:00 PM
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CT: 11:00 AM – 3:00 PM
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PT: 9:00 AM – 1:00 PM
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Monday, Thursday, Friday, Saturday, Sunday (Part-Time Weekend Shift)
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ET: 12:00 PM – 4:00 PM
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CT: 11:00 AM – 3:00 PM
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PT: 9:00 AM – 1:00 PM
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#13 World's Most Innovative Companies in Healthcare (Fast Company, 2024)
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As published by lever · 9 questions · 1 written answer
Basics
Resume/CV, Full name, Pronouns, Email, Phone, Current location, Current company, LinkedIn URL
Short answers (2)
- Previous date range of employment at Luna (if applicable) or mark N/A
- Name of employee (If family member) or mark N/A
Pick from a list (6)
- Have you had at least one year of call center experience? optional
- Have you had at least 1 year of office experience or Customer Service experience ? optional
- Are you able to commit to the schedule listed in the job posting and training for the first three weeks ( 4 hours per day, Monday to Friday) ? optional
- Are you currently living in the US and able to work in the US without restriction ? optional
- For Previous Luna Employees ONLY! Have you previously been employed in a corporate (non-clinical) role at Luna? (Marking "Yes" to this question if not previously employed at Luna will lead to an automatic downgrade of your application) optional
- Do you have an immediate family member currently employed at Luna? optional
Written answers (1)
- Please share any additional information you would like the Luna team to know below