Payroll/Accounts Payable Coordinator

Position Summary

Under general supervision, independently coordinate accurate and timely biweekly payroll processing, payroll reconciliations, compliance support, and specialized accounting activities. Provide secondary accounts payable support while maintaining confidentiality and responsive internal service.

Duties and Responsibilities

Payroll duties

• Process biweekly payroll, payroll adjustments, final pay, and off-cycle payments using UKG Ready.
• Research and resolve internal and external payroll inquiries and discrepancies in a timely manner.
• Maintain and validate time and attendance records in UKG Ready.
• Perform payroll tax reconciliations, support quarterly and annual payroll tax reporting, and research tax notices.
• Review payroll registers and reconcile payroll deductions, funding, and general ledger balances.
• Calculate and process monthly originating bonuses and Of Counsel compensation in coordination with payroll and accounting.
• Coordinate with HR to validate benefits deductions, reconcile 401(k) contributions, and support related reporting.
• Maintain accurate vacation and sick leave accrual records and support applicable payout calculations.
• Prepare recurring payroll reports and reconciliations for management review.
• Prepare and reconcile payroll general ledger entries.
• Support payroll, benefits, and workers’ compensation audits.
• Maintain payroll documentation and controls; perform other duties as assigned.

Accounts Payable duties

• Assist with timely review and processing of invoices and check requests.
• Support weekly AP disbursements and related payment documentation.
• Maintain accurate and organized records consistent with Firm policies and internal controls.
• Assist with employee expense processing through UKG.
• Support special projects for the Director of Accounting & Finance and CFO.

Client Relations

• Consistently promote and model courteous service promptly and efficiently, maintaining positive relationships with internal and external clients through professional and honest interaction.
• Respond to information requests quickly and professionally with recognition that the request serves a client or Firm need.
• Safeguard and keep information, observations, or viewpoints regarding Firm and client business matters confidential.

Skills and Abilities

• Proactively identify payroll discrepancies, research root causes, and recommend corrective action.
• Ability to independently calculate and validate payroll payments and adjustments.
• Working knowledge of federal, state, and local payroll tax and wage-and-hour requirements.
• Strong Excel skills, including pivot tables, XLOOKUP, and reconciliation formulas.
• UKG payroll experience required; UKG Ready platform experience preferred.
• Strong numerical accuracy, accounting fundamentals, and reconciliation skills.
• Excellent written and verbal communication skills; discretion with confidential employee data.
• Ability to prioritize competing deadlines, document work clearly, and follow through independently.

Education and Work Experience

• A bachelor’s degree in accounting or business, preferred.
• At least four (4) years of multistate payroll experience in a middle-market environment.
• At least two (2) years of UKG payroll experience; UKG Ready experience preferred.

Working Conditions

• This position works in a professional office environment and is required to sit for prolonged periods using a computer and telephone.
• Occasionally required to lift items 15 pounds or less.
• During periods of heavy workload, it is required to work before and after scheduled work hours, as well as during weekend days.

MR is an equal opportunity employer and provides reasonable accommodations in the application process and workplace.