Payroll/Accounts Payable Coordinator

Are you detail-oriented, reliable, and passionate about supporting a mission-driven team? Do you thrive in a fast-paced environment where your work truly makes a difference? If so, St. Joseph Manor wants to meet you!

We are currently seeking a Payroll Coordinator / Accounts Payable Specialist to join our dedicated Finance team. In this key role, you’ll help ensure our staff are paid accurately and on time, vendors are properly managed, and financial operations run smoothly — all while contributing to an organization that provides exceptional care to our residents every single day.

The rate of pay displayed reflects the beginning of the pay scale. At the time of an offer, determination of your offer will reflect your skills and experience as it relates to the position.

Health & Safety Requirement:

We are committed to maintaining a safe and healthy environment for our patients, staff, and community. As part of this commitment, all employees are required to meet certain health and safety standards, including vaccination requirements.

As a condition of employment, all staff must receive an annual influenza (flu) vaccination, unless a medical or religious exemption is approved in accordance with applicable laws and company policy.

What You'll Do:

• Process bi-weekly payroll using UKG (Ultimate Kronos Group) with accuracy and efficiency
• Manage accounts payable: enter invoices, reconcile statements, and ensure timely vendor payments
• Maintain and audit payroll records for compliance and accuracy
• Collaborate with HR and department managers on employee timekeeping and benefits
• Support month-end closing and assist with financial reporting
• Handle sensitive information with confidentiality and professionalism

• Process and code vendor invoices accurately and in a timely manner

• Match purchase orders, receipts, and invoices to ensure completeness

• Reconcile vendor statements and resolve discrepancies

• Prepare and execute check runs, ACH payments, and wire transfers

• Maintain vendor records, including W-9s and payment terms

• Respond to vendor inquiries and maintain positive vendor relationships

• Assist with month-end closing activities, including accruals and reporting

• Ensure compliance with internal controls, company policies, and accounting standards

• Collaborate with purchasing and other departments to ensure proper approvals and documentation

• Prepare 1099s and support year-end tax reporting requirement

What We’re Looking For:

• 2+ years of experience in payroll and accounts payable
• Proficiency in UKG (or similar payroll systems)
• Strong understanding of payroll regulations and accounting principles
• Excellent attention to detail and organizational skills
• Ability to prioritize and meet deadlines in a busy environment
• A team player with a positive attitude and strong communication skills

This role ensures the timely and accurate handling of financial transactions and supports month-end closing activities. The ideal candidate is highly organized, detail-oriented, and able to thrive in a fast-paced environment.

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