PAYROLL ADMINISTRATOR - ASSOC-PRINC
GRADE LEVEL: 48-51
DATE POSTED: 10/16/2026 CLOSING DATE: 10/23/2026
DEPARTMENT: Payroll
STARTING SALARY: $43,800 - $84,772
JOB FAMILY SUMMARY PURPOSE:
Under the immediate supervision of the Supervisor-Payroll Accounting, is responsible for compiling, entering and controlling of employee information to produce payroll and related reports. Assists the Supervisor with special projects and in the daily operation of the department.
EDUCATION
* High school diploma or equivalent; and/or equivalent combination of training and experience.
** High school diploma and additional course work toward an Associate degree or equivalent; or an equivalent combination of training and experience.
EXPERIENCE:
- 0-8 years or more of relevant experience required; level will be determined based on total years of experience.
MINIMUM KNOWLEDGE, SKILLS & ABILITIES:
Zero to (3) years of increasingly responsible payroll experience, two (2) years of which must be in the field of general accounting.
Skills and knowledge in payroll taxes and automated payroll systems.
Skills and knowledge of accounting and payroll practices and procedures.
Knowledge of office practices and procedures, telephone etiquette techniques, computerized record system or database, and word processing (WordPerfect) and spreadsheet (Excel) applications.
Ability to collect, compile and analyze information; organize and prioritize numerous tasks; meet deadlines; operate personal computer; and make decisions within scope of assigned responsibility.
Skills in and knowledge of Departmental operations procedures, policies, rules and regulations.
Effective verbal and written communication skills.
Ability to maintain effective working relationships with officers, managers, fellow employees, and the general public.
Ability to maintain a strong sense of propriety concerning confidential matters.
ESSENTIAL JOB FUNCTIONS:
Assists in scheduling and running computerized payroll and special programs.
Schedules and conducts computerized payroll and special programs.
Maintains employee records and reports, utilizing the applicable aforementioned department peripherals.
Prepares and inputs time sheet information, utilizing the applicable aforementioned department peripherals.
Controls employee hours worked and verifies employee hours not worked, utilizing the aforementioned department peripherals.
Corrects and balances time card audit, utilizing the applicable aforementioned department peripherals.
Inputs and updates employee data on the CRT and/or personal computer with keyboard or mouse and makes necessary additions or deletions as required, utilizing the applicable aforementioned department peripherals.
Maintains employee payroll table files, utilizing the aforementioned department peripherals.
Distributes payroll checks and other relevant payroll reports, utilizing the applicable aforementioned department peripherals.
Coordinates activities of the payroll clerical staff such as scheduling time off and arranging work flow.
Directs training of payroll staff.
Prepares payroll reports, memoranda, letters and other payroll and Company-related correspondence, utilizing the applicable aforementioned department peripherals.
Opens, sorts and distributes to the appropriate individual, all incoming and outgoing Company mail, utilizing the applicable aforementioned department peripherals.
Coordinates maintenance of all Department employee payroll files, utilizing the applicable aforementioned department peripherals.
Prepares charts, overheads and other miscellaneous visual aids as they relate to Payroll, utilizing the applicable aforementioned department peripherals.
Complies with all applicable Company policies, procedures and code of ethics as well as all applicable governmental laws and regulations to include employment, safety and environmental standards and regulations.
Perform other related tasks that are not included, but are within the context of the duties defined.