Payroll Administrator

Are you passionate about ensuring payroll accuracy, maintaining financial integrity, and making a meaningful impact in your community?

At Habitat for Humanity of Seattle-King & Kittitas Counties, one of the largest Habitat affiliates in the country, we’re looking for dynamic, solutions-oriented professionals who thrive in fast-paced environments, embrace challenges, and are dedicated to generating a lasting impact on affordable homeownership in the Puget Sound. Since 1986, we’ve created 1,000 housing solutions for more than 2,600 people and successfully advocated for fair housing policies at the city, county, and state levels. As we set our sights on doubling our impact and serving an additional 2,000 people by 2030, we need the right team members to help us get there.

Join us as a Payroll Administrator, where you will support the finance department by ensuring accurate and consistent financial records in alignment with nonprofit accounting standards.

Your Impact:

• Own and manage the organization’s bi-weekly payroll, ensuring accuracy, timeliness, compliance, and resolution of discrepancies
• Serve as the organization’s subject-matter expert and primary escalation point for payroll practices, systems, policies, and applicable federal, state, and local requirements
• Monitor changes in payroll, wage-and-hour, tax, and related regulatory requirements and recommend necessary policy, process, or system changes
• Develop, maintain, and continuously improve payroll policies, procedures, workflows, and internal controls
• Serve as the primary functional owner of Paycom’s payroll module, including configuration, testing, troubleshooting, and implementation of new features and integrations
• Manage payroll-related vendor relationships and coordinate with Paycom, benefit administrators, retirement plan providers, and other partners
• Review payroll data, reconciliations, and reports; investigate variances and recurring issues; and implement corrective actions as needed
• Ensure accurate and timely completion of year-end payroll processes, including W-2 preparation, reconciliations, and required reporting
• Partner with Human Resources to process compensation changes, employee deductions, benefits, leave-related payroll matters, onboarding, and other personnel changes affecting payroll
• Provide guidance and training to employees and managers regarding payroll, timekeeping requirements, and related policies
• Oversee the accurate recording and reconciliation of payroll activity within NetSuite ERP, including general ledger activity and labor allocations across projects, entities, and grant programs
• Administer payroll-related benefit activity, including 401(k) enrollment and contributions, HSA contributions, reimbursements, deductions, and other payroll adjustments
• Prepare and provide timekeeping and labor cost information in support of monthly grant draws
• Prepare and record general journal entries supporting month-end close, financial reporting, and audits, and support internal and external payroll-related audit requests
• Reconcile cash receipts within NetSuite ERP and oversee the accurate deposit and recording of physical checks, miscellaneous cash transactions, and transfers