Payroll Administrator
SUMMARY
The payroll Administrator is responsible for the accurate and timely processing of payroll for employees, ensuring compliance with federal and provincial regulations.
MAJOR DUTIES AND RESPONSIBILITIES
Bi-Weekly preparation of the pay for employees
Process regular and off-cycle payrolls (hourly, salaries, bonuses, commissions)
Maintain employee payroll records, including new hires, terminations, leaves and changes.
Calculate wages, overtime, statutory holiday pay, retro pay and other earnings
Ensure accurate deductions for taxes, benefits, pension/retirement plans, garnishments
Reconcile payroll reports and resolve discrepancies prior to payroll submission
Produce payroll reports for Finance, HR Operations, operations and management as required
Respond to employee payroll inquiries professionally and confidentially
Support year-end activities, ROE and audits
Participate in payroll system upgrades testing, and process improvements
Verify attendance, review timesheets, wage computation, hours worked and pay adjustments
Inform the supervisors or management of any discrepancy in the timecards
Perform clerical duties, such as maintaining and organizing the filing system
Distributing the payroll stubs to the different facilities
Complete statistical reports, statements and summaries related to pay and benefits accounts and submit them to appropriate departments
Complete, verify and process forms and documentation for administration of benefits, pension plan, unemployment and medical insurance
Act as a temporary replacement during vacation time
Other duties as assigned depending on daily priority (including HR tasks)
EDUCATION
Member of the Canadian Payroll Association/Payroll Compliance Practitioner (PCP) designation
EXPERIENCE
3 to 5 years of payroll related experience in a medium-to-large organization
Bilingual (English and French), as they must communicate with internal customers located outside of the province of Quebec.
Strong knowledge of payroll legislation
Knowledge of Ceridian HRIS Dayforce is mandatory
Knowledge of UKG would be an asset
Working knowledge of MS Office, Outlook, Excel
Ability to work in a team-oriented environment
Ability to work independently in a time sensitive environment
Reliable, organized, detail oriented, adapt quickly to change and deliver under the pressure of tight deadlines
Ability to multi-task & simultaneously manage a high volume of demanding projects.
Ability to maintain high degree of confidentiality is mandatory
The position holder will be required to communicate regularly with clients, management and colleagues located outside Quebec as part of work and case follow-ups. An advance level of spoken and written English is required