Payroll Administrator (Peoria, IL)

As a leader in material handling, with 34 locations across 10 states, we sell, rent, and service high-quality and affordable material handling equipment for varying applications and budgets.

We give back to the communities we do business in through the His First Foundation, which contributes 10% of our annual income to come alongside our employees' passions.

Amazing Culture, Thriving Company, Terrific Opportunity.

For more information on who we are and what we do, please visit our website at www.mhequipment.com

Pay Range: $55,000 - $65,000

JOB SUMMARY: The payroll administrator ensures that employees are paid correctly and on time. Primary responsibilities include timely processing and submitting of payrolls, maintaining accuracy of the payroll system, maintaining all related payroll records, and preparing accounting transactions and reports.

JOB RESPONSIBILITIES:

• Accurately process hourly, salary, and supplemental payrolls, ensuring compliance with all federal, state, and local regulations.
• Process new hires, transfers, promotions, changes, and terminations accurately and timely.
• Balance and enter general ledger payroll batches.
• Audit W-4s, payroll balance sheets, accruals, earnings, etc.
• Administer child support orders, garnishments, and other deductions and third-party payments accurately and timely.
• Monitor employees on STD, LOA, Wage Continuance, Light Duty, and Work Comp to ensure that hours are entered and coded correctly and work with Benefits to ensure deductions are taken or tracked appropriately. Adjust leave time and PTO when applicable.
• Print and distribute any live and/or manual checks.
• Provide payroll recap reports to executive staff.
• Prepare monthly, quarterly, annual, year-end reports as required for taxing agencies, government, and management and prepare other reports as needed.
• Accurately maintain paid time off balances, and complete end of year processes to reset PTO calculators.
• Administer verification of employment requests, both written and verbal.
• Maintain organization and accuracy of the payroll system and employee payroll records.
• Prepare W2s and deliver to appropriate offices.
• Communicate with managers, admin staff, and VP of Employee Services regarding payroll-related problems, issues, or concerns.
• Ensure Standard Operating Procedures are produced, maintained, and followed for all tasks in areas of responsibility.
• Filing, organization, and office up-keep.
• Create special request reports for various departmental needs, audits, and year-end.
• Answer calls, emails, and employee inquiries in a timely manner.
• Provide back-up for the Benefits/Payroll Manager.
• Present a professional image in personal appearance, dress, and preparation.
• Perform other duties as required.

REQUIREMENTS:

• Model honesty, integrity, ethics, and demonstrate a high level of confidentiality.
• At least 5 years payroll administration experience in a multi-state environment.
• Demonstrated knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes, APA certification is a plus.
• Knowledge of payroll and HRIS software, UKG Ready experience is a plus.
• Strong skills and experience in Microsoft Office with emphasis on Excel.
• Demonstrated ability to work independently and in a team environment.
• Demonstrated ability to multi-task, prioritize, and meet deadlines with accuracy.
• Effective verbal and written communication skills.
• Ability to meet the physical requirements of the job.

WORKING CONDITIONS: Employee is expected to work 40 hours per week Monday through Friday 7:00 am – 4:00 pm, plus whatever time is required to accomplish the goals for the position. This is a salaried position and is exempt from paid overtime. Occasional travel may be required.

Benefits:

• Uniquely MH: Adoption Assistance, Dave Ramsey's Smart Dollar, Pet Insurance, Wellness Program, Vendor Discounts, and more!
• Excellent Compensation: Great pay, pay bonus incentives, 401K with employer match.
• Generous PTO: Paid vacation, holidays, personal, sick days, charity time off.
• Great Insurance: Medical, dental, vision, and life insurance. Short-term and voluntary long-term disability.
• Company Support: Continuous training, safe working environment.

MH Equipment is proud to be an Equal Opportunity Employer