Payroll Analyst (Remote)
Description
Who is Trace3?
Trace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.
Our culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!
Trace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco.
Ready to discover the possibilities that live in technology?
Come Join Us!
Street-Smart - Thriving in Dynamic Times
We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the “big picture.” We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.
Juice - The “Stuff” it takes to be a Needle Mover
We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.
Teamwork - Humble, Hungry and Smart
We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it’s due and demonstrate transparency. We “bring the weather” by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.
JOB SUMMARY:
As part of the Finance team and under the general direction of the Senior Payroll Manager,
the Payroll Analyst position provides operational support for payroll processing, reporting, compliance, employee services, and commissions administration across Trace3 and affiliated entities. The role supports POH, Finance, and all employees while helping the payroll department scale with continued growth and acquisition activity. This role is expected to strengthen business continuity, reduce key-person dependency, and provide additional capacity as Trace3 continues to grow through organic expansion and acquisitions. In addition to supporting day-to-day payroll operations, the position will serve as the designated backup for commissions administration, ensuring continuity for a critical compensation process. The role will support payroll processing, reporting, employee inquiries, compliance activities, audits, reconciliations, and post-payroll reporting while helping maintain accurate, timely, and scalable payroll operations. By assuming key operational responsibilities, this position allows senior payroll resources to focus on strategic initiatives, process improvements, system optimization, governance, and organizational growth.
SUMMARY OF ESSENTIAL JOB FUNCTIONS:
- Process full-cycle payroll for exempt employees, corrections, commissions, bonuses, and final paychecks.
- Reconcile payroll records for each pay period and resolve discrepancies as needed.
- Respond to employee and management inquiries regarding payroll, deductions, taxes, and employment verifications.
- Maintain accurate payroll records and audit employee data to ensure compliance with wage laws and tax regulations.
- Ensure accurate processing of payments and deductions, including garnishments, levies, and benefits.
- Prepare and distribute payroll reports on a weekly, monthly, and year-to-date basis.
- Support internal and external audits by providing payroll documentation and analysis.
- Document workflows and standard procedures; identify and implement process improvements.
- Assist with the team on payroll-related projects such as implementations, system upgrades and automation initiatives.
- Collaborate with HR, Finance, IT, and other departments to ensure data accuracy and alignment with organizational goals.
- May perform other duties as assigned by supervisor.
REQUIRED SKILLS AND EXPERIENCE:
- High School Diploma required (college degree preferred).
- 3-5 years of related work experience.
- Understanding of Payroll business processes, and commissions.
- Experience with UKG (UltiPro) payroll software required.
- Solid understanding of payroll, final pay and multi jurisdiction taxation laws.
- Able to work well in a team environment.
- Advanced Excel (pivot tables, macros, Power Query, xlookup, sumifs).
- Experience with payroll integrations, data mapping, and reporting tools (e.g., Power BI, Tableau).
- Ability to troubleshoot complex payroll system issues and recommend solutions.
- Must be detail-oriented and have strong analytical and organizational skills.
- Ability to multi-task, meet deadlines, and manage changing priorities.
- Excellent customer service skills.
PHYSICAL DEMANDS:
While performing the standard duties of this job, the employee can expect light physical exertion with long periods of sitting, occasional standing and walking; limited bending, crouching, stooping, stretching, reaching, or similar activities; occasional lifting/moving of items up to 25 pounds. Hearing and speech communication in person and over the telephone is essential to fulfilling the duties of this position. Specific vision abilities required to read printed materials and a computer screen; including close vision and the ability to adjust focus.
WORK ENVIRONMENT:
While performing the duties of this job, the employee may be remote or in person.
The Perks
- Comprehensive medical, dental and vision plans for you and your dependents
- 401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability
- Competitive Compensation
- Training and development programs
- Major offices stocked with snacks and beverages
- Collaborative and cool culture
- Work-life balance and generous paid time off
Our Commitment
At the core of Trace3's DNA is our people. We are a diverse group of talented individuals who understand the importance of teamwork and demonstrating leadership, character, and passion in all that we do.
We’re committed to fostering an inclusive workplace where everyone feels respected, valued, and empowered to grow. We recognize that embracing diversity drives innovation, improves outcomes, fosters collaboration, boosts teammate satisfaction, and builds a more inclusive culture.
As an equal opportunity employer, Trace3 bases all employment decisions based on individual qualifications, merit, and business requirements. We do not engage in discrimination on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by federal, state, or local law.
Any demographic information provided is strictly voluntary, kept confidential in accordance with Equal Employment Opportunity (EEO) regulations, and will not be used in employment decisions, including hiring, promotions, or mentorship programs. We are committed to providing equal employment opportunities for all.
If you require a reasonable accommodation to complete the application process or participate in an interview, please email recruiting@trace3.com.
***To all recruitment agencies: Trace3 does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Trace3 employees or any other company location. Trace3 is not responsible for any fees related to unsolicited resumes/CVs.
Skills
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