Payroll and Accounts Coordinator

Payroll and Accounts Coordinator- Toronto, Ontario

We are looking for an enthusiastic, team-oriented Payroll and Accounts Coordinator to join Sword Security’s growing team! Sword Security is a leading global provider of event staffing and crowd management services, operating across multiple locations, including Toronto, Ottawa and Montreal. We are looking for a full-time Finance Coordinator to join our expanding team in Toronto. We’re a passionate team and look forward to welcoming the right person on board!

Key Responsibilities

• Payroll: Lead bi-weekly payroll processing for 600+ employees, including dealing with employee queries. Process year end T4s. Ensure accurate and timely payments, and complete related reconciliations.
• Accounts Receivable and Payable: Create upwards of 80-100 customer invoices per week using Quickbooks online software. Track customer payments, process supplier invoices, follow up on outstanding balances and maintain accurate financial records.
• Financial Administration: Maintain financial databases, process expense claims, and ensure all supporting documentation is complete and accurate.
• Team Oversight: Oversee the day-to-day activities of the Accounts Administrator, ensuring accuracy, compliance with financial procedures and adherence to internal controls.
• Compliance: Maintain organized financial records and support compliance with applicable tax requirements, and internal financial controls.
• Process Improvement: Identify opportunities to improve finance processes, reporting accuracy and administrative efficiency.
  

Qualifications and Experience

• University degree or college diploma in Accounting or a related field. Payroll Specialist PCP designation a significant advantage.
• CPA designation in progress.
• Approximately 3 years of payroll and accounting experience in a high volume environment.
• Strong analytical, organizational and communication skills.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Ability to work independently and collaboratively as part of a team.
• Excellent attention to detail and numerical accuracy.
• Proficiency in Microsoft Excel, including Vlookups, along with payroll and accounting software.
• Experience working in a high volume environment is an asset, particularly in industries involving large scale events, workforce scheduling and high volume payroll processing.

Salary: $65,000

Work Arrangement: This position is an onsite role, with the expectation that you work 5 days a week in the office.

About Us

Sword Security is an international award winning company providing security, crowd management and risk management services to the entertainment and hospitality industry. We are a No. 1 supplier in event and hospitality security services and our aim is to continue to maintain this position by providing exceptional service to our clients and their customers. Our mission is to enable our clients to focus on their core business as our talented team members deliver exceptional safety and security services. We put our customers and delivering on their requirements at the heart of everything we do. We appreciate, invest and develop our amazing employees to bring out the best in them as they are our greatest asset.