Payroll and Benefits Coordinator

The Payroll and Benefits Coordinator takes total ownership of the accurate preparation and disbursement of unionized and non-unionized payroll and benefits. This position is accountable for all payroll related functions including payroll related tax compliance, payroll account reconciliations, benefit administration and miscellaneous payroll deductions.

This is a one year term position with benefits

• Receive and accurately process payroll timesheets, benefit forms, new hire/termination/retirement and other payroll changes on a biweekly basis for all staff including union and nonunionized employees

• Liaison with benefit providers regarding the administration of benefits including Retirement, Health and Wellness, Short Term Disability (STD) and Long-Term Disability (LTD) claims

• Accurately administer leave processes (i.e. bereavement, maternity/parental, sick/LOA) as outlined in the recent Collective Bargaining Agreement

• Prepare monthly/yearly reports as required (i.e. vacation usage, sick/LOA etc.)

• Verify employment and salary confirmation letters

• Responsible for coordinating and pro-actively reviewing the payroll process and data

• Responsible for working with operations management to proactively document irregular payroll costs including but not limited to overtime and overpayment

• Partner with corporate payroll departments to reconcile record discrepancies and execute transactions related to expat payroll and, local tax requirements

• Maintain employees’ files, issue ROEs, reconcile T4s and other related annual tax reporting

• Responsible for identifying gaps in the company’s payroll policies, programs, procedures, processes, practices and working with the HR Manager to close those gaps

• Support all human resources policies and objectives for the Company that will establish a positive employer-employee relationship and promote a high level of employee morale and motivation, and that comply with policies, procedures, programs and laws

• May be required to perform additional duties and special projects assigned

• Bachelor’s degree in Human Resources, Finance or equivalent is recommended

• 3+ years payroll experience, in both unionized and non-unionized payrolls

• Experience with the Oil and Gas sector and Drilling Contractors is preferred

• Must have ability to maintain high standards of confidentiality, accuracy and timeliness

• Must have broad and in-depth knowledge of local union regulations governing Human Resources

• Must be a detail oriented, self-starter and able to work with little supervision while maintaining quality

• Must have good PC skills to include all MS Office products with extensive knowledge of Microsoft

• Must have good written and verbal communication skills and be able to effectively communicate with staff, management, customers, and vendors.

• Must possess sound analytical and reasoning skills and have the ability to follow directions

• Must have the ability to work under pressure in time sensitive environments to meet challenging deadlines including outside of regular business hours as required

• Ability to take initiative in handling routine matters and inquiries, diplomacy and experience to develop potential solutions, understanding when to seek direction

• Excellent knowledge of related Federal and Provincial payroll compliance legislation including Employment Standards, Canada Pension Plan, Worker’s Compensation Act, Employment Insurance Act and Income Tax Act

• Certification from Canadian Payroll Association (CPA) is preferred