Payroll and Benefits Specialist

Summary/Objective

The Payroll and Benefits Specialist administers the activities relating to the company payroll, benefits, and employee leaves. Responsible for timely and accurate payroll data to include the complete processing of the timekeeping and payroll systems for all employees. Responsible for Health Benefits enrollment, orientation and paperwork which includes auditing/approving monthly invoices for all vendors. Data entry and system updates in both Employee Navigator and Paycom, as well as executing outbound vendor interfaces.

Essential Job Functions:

• Enter and review of the weekly, bi-weekly or monthly payroll time data, employee maintenance, tax information, direct deposit, new hire and terminated employee processing.
• Review and import hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
• Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes.
• Audit payroll data entry, employee status changes to ensure accuracy prior to payroll execution.
• Manage Benefits, to include orientation, timely enrollment/termination, and auditing/approving monthly invoices.
• Coordinate with Human Resource Department personnel on the timely and accurate updating of employee Masterfile changes.
• Coordinate with Department Supervisors/Managers to ensure timely and accurate reporting of hours to be paid via Paycom System.
• Manage interfaces between Employee Navigator, Paycom, and current insurance carrier(s).
• Audit insurance carrier’s invoice for accuracy prior to monthly payments.
• Ensure timely and accurate administration of employee garnishments, ensuring proper withholding and remittance to appropriate agencies.
• Prepare and issue manual checks as required.
• Prepare required monthly, quarterly, and annual reports as needed.
• Execute and audit Paycom outbound interfaces to be sent to third party vendors.
• Write and run reports as required using Paycom Reporting.
• Strong understanding of Federal and State laws as they relate to both income tax withholding and labor regulations.
• Administer all employee benefit programs including enrollments and terminations.
• Coordinates and conducts the new employee onboarding process and present benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
• Fulfills all governmental regulatory mandates and ensures filings are performed as required.
• Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
• Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with accounting for quarterly and year end audits (payroll, benefits, 401k, etc.).
• Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
• Resolves discrepancies between carriers and payroll.
• Coordinate with third party administrator to manage disability claims according to the plan.
• Administers COBRA enrollments/changes and responds to and manages unemployment claims.
• Other duties as assigned.