Payroll and Benefits Specialist

Magnificent Differences Consulting (MDC) is an HR and talent firm partnering with nonprofits and associations. We’re looking for a payroll and benefits professional who takes ownership of accurate, timely payroll and benefits administration.

Reporting to the HR Manager, you’re a team player who thrives in a remote environment and takes pride in getting the details right. You understand that people count on their pay and benefits, and you care about making sure both are accurate and on time, every time.

Core Functions

• Execute end-to-end, multi-state payroll for MDC and assigned client accounts on established schedules.
• Validate and reconcile timesheets, leave balances, earnings, deductions, and payroll reports; secure required approvals before processing.
• Process employee status changes, pay adjustments, bonuses, special pays, garnishments, and other payroll updates accurately and on time.
• Coordinate payroll tax registrations, filings, notices, and quarterly and year-end reconciliations with payroll providers and state agencies, escalating exceptions to the HR Manager.
• Administer benefit enrollments, changes, and terminations, including open enrollment, and coordinate with carriers to resolve discrepancies.
• Reconcile benefits and retirement invoices and funding reports against payroll deductions and employer contributions.
• Calculate retirement contributions and prepare and transmit required files, including employer matches, loan repayments, and catch-up contributions.
• Support leave-of-absence administration by tracking dates, maintaining documentation, and coordinating related pay and benefit changes under the HR Manager’s direction.
• Respond to routine employee payroll and benefits questions, resolve discrepancies, and escalate complex issues to the HR Manager.
• Maintain payroll and benefits system data, troubleshoot routine issues, and support testing and validation; keep records, calendars, SOPs, and checklists current and identify opportunities to improve efficiency.