Payroll and Equity Manager

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review/process accurate and timely weekly and semi-monthly payroll using ADP Workforce Now payroll system and review journal entries recording activity to the G/L
• Ensure the Junior Accountant properly enters relevant payroll information in ADP (benefit deductions, wage garnishments, compensation, merit increases, department transfers, etc.) and completes all payroll related responsibilities
• Provide payroll support by answering employee questions, troubleshoot issues, initiate service tickets through ADP Comprehensive Services and resolve any payroll related inaccuracies
• Maintain integrity of data for payroll in ADP system to ensure accuracy and timely editing of employee records including adding new hires, processing authorized changes and terminating employees
• Ensure compliance with federal and state reporting requirements (monthly, quarterly and year-end reports), including W-2s and 1095-C
• Assist with all employee transactions for Stock Based Compensation (options and RSUs), Employee Stock Purchase Plans (ESPP), 401K, HSA, and including coordinating transmissions with third party providers
• Manage the preparation of the year-end E-Trade requirements and tax statements.
• Educate/assist employees with equity related questions and requests
• Reconcile records between E-Trade, transfer agent and general ledger on a monthly, quarterly and annual basis.
• Manage all equity compensation payroll processing
• Maintain EEO database, and conduct regular audits against ADP database for completeness (new hires, terminations, account changes etc.)
• Respond to internal and external audit requests promptly
• Support annual 5500 filing and audit (401K) and workers comp audit (insurance)
• Generate all payroll reports requested by management

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Experienced and skilled with E*TRADE’s Client Resource Center and Equity Edge Online platform for the management of Participants, Stock Options and Awards, Equity Incentive Plans, Restricted Stock Units, and Employee Stock Purchase Plan (including Online Grant Agreements, Exchange Manager, Reports, etc.).
• Experience with ADP Workforce Now payroll platform
• Strong communication, teamwork and business partnering skills.
• ERP experience a plus
• Knowledgeable in setting up states in ADP and with government agencies
• Intermediate to Advanced MS Excel
• Prior experience in multi-states payroll processing
• Strong understanding of tax withholding and reporting regulations
• Must possess excellent written and verbal communication skills along with strong problem-solving skills, good organizational skills, attention to detail as well as excellent interpersonal skills
• Ability to prioritize assignments, meet critical deadlines and manage various projects
• Knowledge of federal and state laws as well as government regulations
• Ability to form positive and constructive relationships with managers and employees.
• Ability to maintain confidentiality of employee information

EDUCATION, EXPERIENCE, and TRAINING:

• Bachelor’s Degree in Accounting or Finance with 3+ years of progressive stock administration experience
• Must be flexible and adaptable to change
• Self-motivated with the ability to prioritize multiple projects under tight deadlines and work independently
• Ability to work professionally with all levels of management.
• Support our company values (Customer Focused, Respect, Sense of Urgency, Teamwork)

All your information will be kept confidential according to EEO guidelines.