Payroll and HR Specialist

Janus of Santa Cruz is seeking a detail-oriented and mission-driven Payroll and HR Specialist to manage employee benefits administration and payroll operations. This role ensures accurate payroll processing, compliance with employment laws, and delivery of high-quality benefits support to employees.

The ideal candidate thrives in a collaborative, service-oriented environment and is committed to supporting a nonprofit workforce and advancing Janus’ mission.

Key Responsibilities

Payroll Administration

• Process twice-monthly payroll accurately and on time, including earnings, deductions, and adjustments
• Maintain payroll records and ensure compliance with federal, state, and local regulations
• Manage timekeeping systems and review timesheets for accuracy
• Review and audit timesheets, leave balances, payroll changes, and deductions prior to processing
• Process off-cycle payrolls, retroactive payments, and final paychecks
• Manage payroll tax filings, W-2s, and year-end reporting
• Maintain payroll system configurations (earnings codes, deductions, accruals, etc.)
• Respond to employee payroll inquiries in a timely and professional manner
• Partner with Finance to reconcile payroll-related accounts
• Assist with audits, reporting, and continuous process improvements

Benefits Administration

• Administer employee benefits programs (medical, dental, vision, retirement, and leave plans)
• Coordinate and manage open enrollment
• Serve as the primary point of contact for benefits-related questions and issue resolution
• Process benefit enrollments, changes, and terminations
• Maintain accurate benefits data in HRIS systems
• Reconcile monthly benefit invoices and payroll deductions
• Ensure compliance with ACA, COBRA, HIPAA, and other regulations
• Coordinate and administer Leave of Absence (LOA) programs, including tracking and documentation

Compliance & Reporting

• Ensure compliance with labor laws, nonprofit regulations, and internal policies
• Prepare and maintain payroll and benefits reports
• Support audits and regulatory reporting requirements

Employee Support & HR Operations

• Provide exceptional customer service to employees regarding payroll, benefits, and HR policies
• Support onboarding processes related to payroll and benefits setup
• Contribute to HR initiatives, system updates, and process improvements