Payroll Assistant

Payroll Clerk / Payroll Assistant - Full Time

Are you detail-oriented, enjoy helping people, and looking for an opportunity to grow your career? We’re looking for a Payroll Assistant to join our team!

In this role, you’ll support payroll and HR-related processes, maintain accurate employee records, review timekeeping information, assist with payroll changes and audits, and help answer employee questions.

You’ll work closely with Human Resources, managers, and employees to ensure payroll information is accurate and employees receive the support they need.

Why Join Us?

We offer a supportive team environment and the opportunity to learn, grow, and build a long-term career with our company. This position is ideal for someone eager to develop their payroll skills, and eventually process payroll independently.

Benefits Include:

• Medical Insurance - HDHP or PPO (Full-time employees only)
• Vision/Dental/Life Insurance (Full-time employees only)
• Health Savings Account with Company Match (Full-time employees only)
• Flexible Spending Account
• Company matching 403(b) Plan
• Paid Vacation
• Personal, Sick and Holidays
• Paid Volunteer Program
• Total Care EAP (Employee Assistance Program)

*These benefits may be reduced depending on FT, PT, PRN or temporary job status. To receive certain benefits, eligible employees may be required to meet participation requirements and pay required premiums and other contributions.

*Bethesda reserves the right to pay a wage/salary that is lower or higher than the above posted compensation range.

Essential Functions and Responsibilities

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Assist the Payroll Team with the accurate and timely processing of payroll.
• Enter and maintain payroll information in the payroll system following established approval processes and procedures.
• Review and reconcile payroll earnings and other payroll-related information each pay period.
• Process payroll and benefit additions, changes, and deletions accurately and timely.
• Review timekeeping and payroll information submitted by managers and department leaders to identify errors, omissions, or discrepancies.
• Audit payroll and employee information entered into the payroll system to ensure accuracy and completeness.
• Research and assist with resolving payroll discrepancies and employee payroll issues.
• Serve as a resource and point of contact for routine payroll questions and respond to payroll inquiries promptly and professionally.
• Provide payroll reports and information as needed each pay period and upon request.
• Communicate effectively with managers, department leaders, Human Resources, Benefits, Finance, and employees to ensure accurate information is exchanged and payroll issues are resolved.
• Assist with payroll-related employee transactions, including new hires, changes in status, pay changes, terminations, deductions, and other updates.
• Assist with payroll orientations and training for managers and other employees regarding timekeeping and payroll procedures and systems.
• Assist with maintaining and administering payroll-related programs, including PayCard or similar payroll payment programs, as assigned.
• Assist the Payroll Team with payroll-related administrative duties, including employment verifications, unemployment, filing, scanning, copying, emailing, and maintaining records.
• Maintain accurate and organized payroll documentation and records.
• Safeguard confidential employee, payroll, compensation, and personal information.
• Assist with payroll audits, reconciliations, year-end activities, and other compliance-related requests.
• Understand and follow applicable federal, state, and local wage and hour laws, payroll requirements, and organizational policies.
• Participate in special projects, process improvements, and other duties as assigned.

Organizational Expectations

• Demonstrate consistent support of Elevation Senior Services’ mission, vision, and values.
• Maintain confidentiality and discretion in accordance with HIPAA and organizational standards.
• Adhere to all organizational policies, procedures, and regulatory requirements.
• Participate in required meetings, training, and continuous improvement initiatives.
• Maintain professional and respectful communication with employees, leaders, and external contacts.
• Provide responsive and courteous customer service to employees and organizational leaders.
• Demonstrate accountability, reliability, and attention to detail in the performance of assigned responsibilities.

Managerial Breadth/ Scope of Job

This position has no direct supervisory responsibilities.