Payroll Assistant

About the Role
The Payroll Assistant supports the Payroll Specialist in processing accurate and timely payroll for all US Traffic Control employees. This role requires strong attention to detail, experience with payroll calculations, and the ability to prepare and maintain certified payroll reports. The ideal candidate will have prior payroll experience and a strong understanding of payroll compliance, regulations, and internal controls.

What You’ll Be Doing

Payroll Processing & Calculations

Assist with preparing and processing weekly payrolls.
Perform accurate wage, overtime, deduction, and benefit calculations in accordance with federal, state, and company guidelines.
Verify timesheets, hours worked, job codes, and pay rates for accuracy.
Maintain and update employee records related to pay, status changes, and payroll adjustments.
Support the Payroll Coordinator in resolving payroll discrepancies and employee inquiries.

Certified Payroll Reporting

Prepare and submit certified payroll reports in compliance with federal, state, and project-specific requirements.
Ensure all labor classifications, fringe benefits, and wage rates comply with prevailing wage and Davis–Bacon standards.
Maintain accurate documentation for audits and compliance reviews.

Compliance & Recordkeeping

Maintain confidential payroll files and documentation in accordance with company policy and legal requirements.
Assist with audits, reporting, and reconciliation processes.
Ensure compliance with tax regulations, wage-and-hour laws, and internal payroll procedures.

Administrative Support

Provide administrative assistance to the Payroll Coordinator as needed.
Communicate with employees, supervisors, and managers regarding payroll-related questions.
Support special projects, system updates, and process improvements within the payroll department.

What We’re Looking for

Ability to work collaboratively in a fast-paced environment.
Strong problem-solving skills and a proactive approach to process improvements.
Commitment to reliability, accuracy, and deadlines.
Strong communication and organizational skills.

What You’ll Need

Minimum 2-3 years of payroll experience (construction payroll or certified payroll experience required).
Knowledge of payroll calculations, wage laws, and payroll best practices.
Experience with certified payroll reporting and prevailing wage compliance.
Proficiency with payroll software and Microsoft Office (Excel, Word, Outlook).
Strong math skills, accuracy, and attention to detail.
Ability to maintain confidentiality and handle sensitive information.

Preferred

Experience in construction, traffic control, or utilities industry.
Familiarity with Davis–Bacon, state prevailing wage laws, and LCP Tracker or similar systems.

Reports To: Payroll Specialist
Department: Payroll-Human Resources
Employment Type: Full-Time, On-Site
Pay Range: $25.00 - $29.00