Payroll Assistant

Job Description & Requirements

- Check timecard against Info-tech clocking and ensure absent days are not given hours by the supervisors.

- Update and ensure accuracy of infotech database (eg. new join, cancellation, Home Leave records, basic salary, wp expiry dates, csoc expiry dates, passport expiry dates & etc).

- Enforce strict controls on advances/loans—record, prepare bank file and recover fully.

- Ensure allowance and deductions are reflected in the payroll.

- Finalize data entries of payroll hours by the 5th; submit bank files by the 6th or latest 7th.

- Resolve bounced payments quickly.

- Finalise cash salary amount and coordinate to get the cash ready by the 8th.

- Keep the HR team & HOD informed of any payroll queries and respond to workers/ supervisors within 2 working days.

- Submit job costing reports by the 10th.

- Issue payslips by the 14th.

- Check and tally balance of loan to workers against records of Finance Department on a monthly basis.

- Prepare and ensure original vouchers, loan agreements, payslips of cash salary, and etc are signed, returned, and scanned to server.

- Keep track of salary advances and giro transfers in Excel in a timely manner.

- Update and ensure accuracy of the increment excel in a timely manner.

- Prepare for settlement of salary, IR21 tax clearance, salary payment (including bank files for approver) for Home Leave Workers/ Resigned Workers and update in Excel in a timely manner.

- Check and submit yearly Employment Income IR8A.

- Prepare the required documents and respond to queries raised by the Finance auditor.

- Apply for levy waiver.

- Support ad-hoc tasks (e.g., Provide name listand payroll information for top management/ surveys/ policy renewals/submissions).

- Apply for bank accounts and distribute ATM cards in return with workers’ acknowledgements.

- Monitor passport and CSOC expiry dates, arrange timely renewals, and register workers for CSOC classes as needed.

- Maintain petty cash records.

- Reply to WhatsApp messages promptly.

Requirements

- Available to start immediately.
- Fresh graduates are welcome. We can teach.

- Knowledge with Infotech Payroll & TMS modules is an advantage.

- Detail-oriented, proactive, and patient.

- Consistently having the passion to improve your work procedures and bring up to the team for discussion.

- Problem-solving and flexible thinking.

- Clear communication across all levels.

- Responsible team player—plan leave to avoid payroll timelines.