Payroll & Benefits Manager

POSITION SUMMARY

The Payroll and Benefits Manager at Cherry Hills Community Church (“CHCC”) oversees payroll administration, employee benefits administration, risk management coordination, and related financial support functions with a high degree of accuracy, confidentiality, and compliance for CHCC and Cherry Hills Christian School (“CHCS”). This role partners closely with Finance, Human Resources, ministry leaders, and external vendors to ensure employees are supported through efficient payroll processing, benefits administration, reporting, and regulatory compliance. The Payroll and Benefits Manager serves staff with professionalism and care while helping steward organizational resources, reduce risk exposure, and maintain operational excellence that supports the mission and ministries of CHCC and CHCS.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Administer and oversee all biweekly payroll operations for CHCC and Cherry Hills Christian School, ensuring accurate, timely, and compliant processing for all eligible employees.
• Maintain payroll systems, employee compensation records, tax withholdings, PTO balances, direct deposits, housing allowances, and payroll-related documentation.
• Process off-cycle payrolls, bonuses, manual checks, gross-ups, tuition reimbursements, garnishments, HSA contributions, and other payroll adjustments as needed.
• Review and approve timesheet submissions while ensuring compliance with wage and hour regulations, ACA eligibility standards, and internal employment policies.
• Coordinate with 3rd party benefits administrator for employee benefits programs including medical, dental, vision, retirement, disability, COBRA, FSA, and leave-related programs.
• Serve as the primary point of contact for employee payroll and benefits inquiries, delivering responsive, professional, and confidential support.
• Manage Workers’ Compensation, FMLA, Colorado FAMLI, disability claims, and related reporting and documentation processes in partnership with Human Resources.
• Oversee 403(b) retirement plan administration including enrollments, contributions, rollovers, force-outs, and required distributions in coordination with plan administrators and advisors.
• Reconcile payroll reports, benefits invoices, Form 941 filings, retirement contributions, and related payroll and general ledger accounts in partnership with the Finance team.
• Monitor payroll tax reporting and W-2 processing. Prepare audit schedules, compensation reporting, salary surveys, and personnel-related financial analyses.
• Support annual budgeting, compensation planning, personnel forecasting, and reporting processes by providing accurate payroll and benefits data.
• Coordinate payroll and benefits components of onboarding and offboarding processes including employee setup, benefits enrollment changes, and payroll record maintenance.
• Manage risk management administration including insurance coordination, incident reporting, claims documentation, policy renewals, and organizational risk mitigation efforts.
• Support accounting operations through assigned journal entries, reconciliations, vendor maintenance, financial reporting, audit preparation, and related accounting functions.

SUPERVISORY RESPONSIBILITIES

• None direct supervisory responsibility.

SPIRITUAL EXPECTATIONS

• Affirm and support CHCC’s Statement of Faith and mission.
• Pursue personal spiritual growth through regular time in Scripture, prayer, and engagement in the life of the church.
• Reflect the Fruit of the Spirit in character, conduct, and relationships.
• Love and serve others within the church and broader community with humility and care.
• Foster Christ-centered relationships with staff, volunteers, and congregants.
• Lead by example in prayer, mentorship, and servant-hearted leadership.
• Uphold a servant-leader mindset consistent with a Christ-honoring workplace culture.
• Live out CHCC’s six staff values—exalt, praise, unity, empathy, effort, and accountability—through a spirit of humility, a commitment to excellence, and a heart to serve both God and others.