Payroll & Benefits Specialist - Houston, TX (53951)

Performance Home Medical has been a leader in providing quality products and services since 1995.

At Performance Home Medical (PHM), our patients come first. Using the latest technology and best clinical support, we help our patients take control of their conditions and live longer and healthier.

We are seeking a detail-oriented and strategic Payroll and Benefits Specialist to take the lead in managing and optimizing our payroll and benefits operations. This dynamic role is ideal for a payroll professional who values accuracy, compliance, and continuous process improvement—qualities that resonate with our dynamic team at Performance Home Medical, a leading medical supply company.

We’ve got a fun, positive, performance-oriented team and we offer a competitive salary with a great career path.

This is an on-site position based in Houston, Texas, and requires candidates to reside within the Greater Houston area.

POSITION SUMMARY:

The Payroll & Benefits Specialist is responsible for ensuring accurate, timely, and compliant payroll processing through the Paycom platform.You will also be responsible for managing benefit enrollments and changes, coordinating employee eligibility, processing benefit deductions, reconciling benefit-related accounts, and supporting annual open enrollment activities. The position also ensures compliance with applicable federal, state, and local regulations and maintains accurate employee benefit records.

The ideal candidate will have strong attention to detail, comprehensive knowledge of employee benefits administration and payroll practices, experience supporting benefits for a multi-state organization, and demonstrated expertise using Paycom’s payroll and benefits platforms.

Job Duties and Responsibilities include the following. Other duties may be assigned.

Payroll Processing & Administration

• Manage end-to-end payroll processing on the Paycom platform for all employees (e.g., full-time, part-time, salaried, hourly).
• Review and validate time and attendance data, including overtime, vacation, and leave accruals
• Administer special payroll runs (e.g., bonuses, commissions, termination pay) as needed.

Paycom System Utilization

• Serve as the primary subject matter expert for payroll, timekeeping, benefits administration, tax management, reporting.
• Manage system integrations and data processing between payroll, benefits, retirement plans, and other HR systems.
• Analyze, troubleshoot, and resolve Paycom-related issues, partnering with internal stakeholders and Paycom support to ensure timely resolution.
• Assist with system upgrades, implementations, and ongoing enhancements to improve functionality and support organizational needs.
• Develop, maintain, and distribute payroll, benefits, and workforce reports to support business operations, and audits.

Benefits & 401(k) Administration

• Administer employee benefit programs, including medical, dental, vision, life, disability, health savings accounts (HSA), and voluntary benefit offerings.
• Manage employee benefit enrollments, life event changes, terminations, and assist in the annual open enrollment processes, ensuring data accuracy and timely processing.
• Partner with benefit brokers, carriers, and third-party administrators to resolve eligibility, billing, and coverage issues.
• Reconcile benefit invoices and payroll deductions to ensure accuracy and compliance with plan requirements.
• Administer the company's 401(k) plan, including employee enrollments, contribution changes, loan repayments, eligibility tracking, and distribution processing.
• Support annual audits and retirement plan compliance activities in partnership with vendors and advisors.

Compliance & Regulatory

• Ensure payroll, benefits, and retirement plan administration comply with all applicable federal, state, and local laws and regulations, including FLSA, ERISA, ACA, COBRA, HIPAA, and applicable tax requirements.
• Maintain current knowledge of payroll, benefits, and retirement plan regulations, implementing process and system changes as required.
• Review and submit payroll tax filings and regulatory reports accurately and within established deadlines.
• Coordinate compliance activities related to employee benefits and retirement plans, including audits, annual filings, and required employee communications.
• Conduct regular audits of payroll, benefits, and retirement data to ensure accuracy, compliance, and strong internal controls.
• Develop and maintain documentation, policies, procedures, and records supporting payroll, benefits, and retirement plan administration.
• Administer and monitor Affordable Care Act (ACA) compliance activities, including employee eligibility tracking, reporting requirements, and the preparation and filing of Forms 1094-C and 1095-C to ensure regulatory compliance.

Reporting & Analysis

• Generate regular payroll reports (e.g., labor costs, tax liabilities) for management review.
• Conduct payroll reconciliations, ensuring accurate general ledger entries.
• Identify trends or discrepancies in payroll data, recommend improvements, and implement corrective measures.

Policy & Procedure Development

• Collaborate with HR and Finance to develop and update payroll policies, ensuring clear guidelines for employees and management.
• Document standard operating procedures (SOPs) for payroll processing and Paycom usage.

Accounts Payable Support

• Provide support to the Accounts Payable function by assisting with invoice review, vendor maintenance, and payment processing activities to ensure accuracy and timeliness.
• Assist in resolving vendor inquiries, reconciling statements, and researching invoice or payment discrepancies in partnership with the Finance team.
• Maintain organized accounts payable records and provide backup support for critical AP processes, including month-end close and audit-related activities.

Team Leadership & Collaboration

• Lead or assist payroll staff in day-to-day tasks, providing training and guidance on Paycom functionalities
• Partner with HR, Finance, and department managers to address payroll-related questions or concerns
• Coordinate with external auditors and regulatory bodies during audits or reviews.

Continuous Improvement

• Monitor best practices in payroll management, specifically focusing on Paycom enhancements.
• Suggest and implement process improvements to increase efficiency, accuracy, and employee satisfaction.