Payroll Clerk /Specialist

Minimum Qualifications

• High school diploma or equivalent, with additional preparation and/or college coursework related to payroll and benefits.
• Advanced computer skills and/or experience, particularly Microsoft Office products.
• Typing/keyboarding and ten-key by touch skills.
• Working knowledge of standard office machines.
• Communication and interpersonal skills.
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position.
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.

Preferred Qualifications

• Experience as a receptionist or secretary.
• Experience in payroll and benefits.
• Knowledge of data management systems and processes.
• Strong written and verbal communication skills.
• Knowledge of federal and state regulations.
• Decision-making, problem-solving, and analytical skills.
• Ability to document work in progress.
• Detail-oriented.

Fair Labor Standards Act Status: Non-Exempt

Reports to:

Director of Benefits/Business Services

Assistant Director of Benefits/Business Services

Business Office Supervisor

Job Goal:

Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities for District Office Personnel:

• Performs various office management tasks
• Operates computers, copiers, ten-key adding machines, office machinery, and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  2. Deals courteously with visitors, parents, students, and staff
  3. Cooperative, flexible, and shows good judgement/discretion in interpersonal interactions
  4. Represents self, school, and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for Payroll Clerk:

The following responsibilities may be included for this position:

• Prepares accurate financial records
• Enters and maintains employee information into the employee database system
• Documents and shares payroll information needed for cash flow purposes
• Assists in coordinating payroll processes between departments throughout the District
• Processes payroll including regular pay, exception pay, and timecard pay
• Prints payroll checks
• Processes direct deposit
• Maintains calendar of payroll periods and required payroll reporting
• Serves as the primary contact for timekeeping software regarding payroll processes
• Trains and assists secretaries and other District personnel regarding payroll procedures and timecard completion
• Monitors compliance with Board of Education policy and administrative procedures regarding payroll
• Performs other responsibilities as necessary to carry out the functions of the office

Terms of Employment:

Payroll Clerk will be employed for twelve-month positions. The salary and work year will be established annually by the Board of Education.

Evaluation:

Performance of this job will be evaluated by the immediate supervisor using the Independence School District Performance-Based Evaluation – Office Personnel.