Payroll Coordinator

GENERAL OBJECTIVES:4

Aid the Assistant VP for Payroll with general system maintenance, records, and college work-study programs. Administration of monthly, bi-weekly payrolls and various reports.

QUALIFICATIONS:

• FPC or Higher
• Skill in assisting employees and supervisors with payroll-related issues
• Basic Accounting
• Computer proficiency in Microsoft Office products
• Excellent communication skills to communicate with students and employees
• Ability to work with numbers and formulate spreadsheets
• Knowledge of current payroll practices
• Problem-solving abilities
• Complete understanding of employment forms such as W-4 and I-9 forms for new employees
• Information Technology knowledge with database experience is preferred
• Detail oriented
• Ability to multi-task

SPECIFIC RESPONSIBILITIES:

• Responsible for college work-study, regular student worker and adjunct payroll, file management, and corrections.
• Coordinating with Financial Aid work-study administrator on work-study matters.
• Review and transmit timecards from ADP Time and Attendance
• Assist supervisors with Time and Attendance troubleshooting
• Process Employment related forms, i.e. Form W-4, Direct Deposit, Part-Time and Student Worker Exit, and Payroll Advice
• Data entry, transmission and download of various payrolls.
• Organize and monitor distribution of checks.
• Create, process and positive pay manual checks when necessary.
• Assist Assistant VP of Payroll with annual reporting. i.e. IPEDS, NDT, and Time Accruals
• Initiate direct deposit reversals and stop payment requests as necessary.
• Pursuit of outstanding checks to aid in reconciliation process.
• Prepare journal entries for payroll related expenses including corrections and allocation.
• Prepare year end W-2 for mailing.
• Manage Form W-4 Exempt Filers.
• Meet with Employees to discuss pay-related matters.

WORK SCHEDULE:
This is a full-time position with regular office hours between 8:00 a.m. – 5:00 p.m., Monday – Friday.

WORK LOCATION:
This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211