Payroll Coordinator
Our client is looking for a Payroll Coordinator to support its EMEA Payroll team. The role covers coordinating and overseeing payroll delivery across several EMEA countries, working closely with external payroll providers and internal stakeholders such as HR and Finance.
This is a payroll coordination and delivery role within an outsourced payroll model. External providers perform the calculations and processing, while the Payroll team keeps ownership of overall delivery. The consultant therefore needs a strong understanding of payroll processes, plus the ability to coordinate providers, manage stakeholders, follow up on issues, and make sure payroll is delivered accurately and on time.
The environment is fast-moving and international, with short decision-making cycles and evolving priorities. Processes are not always fully documented or harmonized, so the ability to create structure and adapt quickly is important.
Start: 2026-10-19
End: 2027-06-30
Location: Stockholm, hybrid (must be based in Sweden)
Key Responsibilities
Own and coordinate day-to-day payroll delivery for assigned EMEA countries together with external payroll providers
Ensure accurate and timely delivery by coordinating payroll inputs, reviews, approvals, deadlines, and follow-ups
Act as the key point of contact between external providers and internal stakeholders
Take ownership of payroll questions and issues and drive them to resolution
Review payroll outputs at an appropriate level and flag discrepancies or topics needing investigation
Collaborate with HR, Finance, and other internal stakeholders
Support employees and the business with payroll queries and ensure proper follow-up
Ensure local payroll requirements and internal policies are considered, working with providers and local stakeholders where needed
Contribute to the improvement, standardization, and documentation of payroll processes
Support payroll projects, implementations, transitions, and system or process changes
Must-Have Requirements
Experience with payroll coordination in Sweden and at least two other EMEA countries (in coordination, oversight, or operational capacity)
Experience coordinating and overseeing outsourced payroll in Sweden, with a good understanding of Swedish payroll requirements
Experience working with outsourced payroll providers, and a clear understanding of the roles and responsibilities between company and provider
Solid payroll experience in an international or global organization
Highly organized and structured, able to manage multiple countries, providers, deadlines, and stakeholders in parallel
Able to take ownership independently and drive topics to resolution
Quick to learn and adapt to new systems, processes, countries, and business environments
Strong communication and stakeholder management skills
Service-minded approach, seeing payroll as a service to both employees and the business
Fluent English
Meritorious (Preferred) Experience
Coordinating outsourced payroll across multiple EMEA countries
Payroll experience in Denmark and/or other EMEA countries (e.g., UK, France, Italy, Spain)
Experience with Oracle
Ticketing or case management tools, preferably Jira, for tracking payroll queries and issues
Participation in payroll transformation, implementation, transition, or change projects
Experience with multiple payroll providers and/or systems
Background in an international, global, or fast-growing organization
Personal Attributes
Quick learner and adaptable
Independent and accountable, comfortable without every step being predefined
Comfortable with complexity and change, including undocumented or non-harmonized processes
Proactive and solution-focused
Collaborative, with strong communication skills
Comfortable in a fast-paced global environment with a high degree of autonomy